Personal Executive (Real Estate)

Cruz Phua; Singapore; Hybrid; SGD 28,000 - 33,000; Full time

Benefits offered by this job

Hybrid work setup

On-site property support

Job summary

Cruz Phua in Singapore is seeking a proactive Personal Executive to provide administrative and operational support for a real estate business. The role covers calendar management, client liaison, property viewings, and on-site duties within a hybrid work setup.

The candidate should be based in Singapore, comfortable using property portals and messaging platforms, and ready to manage listings, documents, and client communications. Real estate or EA experience is advantageous.

Qualifications

• Based in Singapore with ability to travel to properties for on-site work.
• Strong organizational and time-management skills.
• Comfortable communicating with clients and property agents.
• Experience in real estate or executive assistance is advantageous.

Responsibilities

• Provide day-to-day personal and administrative support.
• Manage calendars, appointments, meetings, schedules, and reminders.
• Coordinate property viewings with buyers, tenants, landlords, owners, and property agents.
• Manage and follow up on enquiries and communications via WhatsApp and other channels.
• Assist with property listings and monitor new and available listings.
• Prepare and coordinate real estate documents, forms, and transaction paperwork.
• Track outstanding documents, signatures, submissions, deadlines, and follow-ups.
• Assist with PropertyGuru, CommercialGuru, and other property-related platforms.
• Coordinate property marketing materials, social media posts, and advertisements.
• Maintain organized client and property records and task tracking.
• Liaise professionally with clients, agents, tenants, landlords, and other stakeholders.
• Conduct on-site property photography and inventory checks when required.
• Handle other ad hoc administrative and real estate support duties as assigned.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Client liaison

Property portals

Digital tools

Multitasking

Attention to detail

Tools

WhatsApp

Property portals

Job description

Personal Executive (Real Estate)

We are looking for a reliable, organized, and proactive Personal Executive to provide administrative and operational support for a real estate business in Singapore. The role involves a combination of administrative coordination, property-related tasks, client communication, and on-site support.

Key Responsibilities

• Provide day-to-day personal and administrative support.
• Manage calendars, appointments, meetings, schedules, and reminders.
• Coordinate property viewings with buyers, tenants, landlords, owners, and property agents.
• Manage and follow up on enquiries and communications via WhatsApp and other channels.
• Assist with property listings and monitor new and available listings.
• Prepare and coordinate real estate documents, forms, and transaction paperwork.
• Track outstanding documents, signatures, submissions, deadlines, and follow-ups.
• Assist with PropertyGuru, CommercialGuru, and other property-related platforms.
• Coordinate property marketing materials, social media posts, and advertisements.
• Maintain organized client and property records and task tracking.
• Liaise professionally with clients, agents, tenants, landlords, and other stakeholders.
• Conduct on-site property photography and inventory checks when required.
• Handle other ad hoc administrative and real estate support duties as assigned.

Requirements

• Based in Singapore and able to travel to properties for on-site assignments when required.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Comfortable communicating with clients and property agents.
• Able to manage multiple tasks and follow-ups independently.
• Detail-oriented, responsible, and proactive.
• Comfortable using digital tools, messaging platforms, and property portals.
• Previous experience in real estate, property administration, executive assistance, or a similar role would be an advantage.

Work Arrangement: Hybrid / On-site as required

Location: Singapore

Salary: S$2,500–S$3,000 per month