School Receptionist #Bukit Timah

Greensafe International Pte Ltd; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Greensafe International Pte Ltd in Singapore seeks an experienced front desk and administration support professional. The role covers reception duties, handling enquiries, managing mail and deliveries, and coordinating certificates and awards for the school community.

You will maintain attendance records, manage bookings, and assist with event setups, ensuring smooth daily operations and a welcoming environment for staff, students, and visitors.

Qualifications

• At least 2 years' relevant working experience.
• Good interpersonal, communication, analytical, and negotiation skills.
• Proficiency in Microsoft Office applications and general office equipment.

Responsibilities

• Provide front desk and general administrative support to the General Office.
• Attend to enquiries from the public, parents, students, and visitors.
• Receive, sort, and dispatch incoming/outgoing correspondence, letters, parcels, and deliveries.
• Manage incoming calls and direct them to relevant staff.
• Facilitate issuance/collection of certificates and awards.
• Update and maintain attendance records for students and staff.
• Coordinate maintenance of office equipment and arrange orders for office supplies.
• Assist with event setup, refreshments, and venue arrangements.

Skills

Front desk

Administrative support

Customer service

Communication skills

Tools

Microsoft Office

Office equipment

Job description

Hours: Mon-Thu 7:00am-4:15pm; Fri 7:00am-3:45pm

Key Roles

• Provide front desk and general administrative support to the General Office

• Attend to enquiries from the public, parents, students, and visitors

• Receive, sort, and dispatch incoming/outgoing correspondence, letters, parcels, and deliveries

• Manage incoming calls and direct them to relevant staff

• Facilitate issuance/collection of certificates and awards

• Update and maintain student/staff attendance records

• Manage internal facility bookings within the school campus

• Maintain and update the school's internal calendar

• Assist with photocopying, printing, laminating, and preparing school materials

• Assist with transport arrangements/confirmations for CCAs and school events

• Update the organisation chart and honour rolls

• Coordinate maintenance of office equipment

• Arrange orders for fruit/health baskets and office requirements

• Assist with preparation of refreshments and setup of event venues (including table skirting)

• Monitor and replenish office supplies (including first aid boxes, stationery)

• Assist in emergency situations

• Perform other assigned administrative duties

Requirements

• At least 2 years' relevant working experience

• Good interpersonal, communication, analytical, and negotiation skills

• Proficiency in Microsoft Office applications and general office equipment