School Operations & Admin Executive

SUNNYHILL ACE PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

SUNNYHILL ACE PTE. LTD. is seeking an organised administrator to support reception, finance, procurement, and operations across the school. The role involves customer service, mail handling, and procurement tasks in a fast-paced environment.

The ideal candidate holds a Diploma or higher, with at least 2 years’ experience in admin, customer service, or related fields. Proficiency in MS Office and good teamwork are essential to succeed.

Qualifications

• Proficiency in Microsoft Office (Word/Excel/PowerPoint) and IT systems.
• Excellent interpersonal, communication, and multi-tasking abilities.
• Ability to manage time effectively and work under pressure.
• Stable, collaborative team player in a dynamic environment.
• Experience in administrative, customer service, finance, or procurement is valued.

Responsibilities

• Manage counter duties and handle public inquiries at the School General Office.
• Attend to phone and walk-in queries from parents, students, staff, and vendors professionally.
• Deliver positive service experiences by addressing concerns and escalating complex issues appropriately.
• Coordinate and oversee school bus bookings, ensuring accurate scheduling for transport needs.
• Handle incoming and outgoing mail by recording, sorting, and distributing correspondence.
• Organize and coordinate the distribution of educational and operational materials to teachers and students.
• Liaise with school buyers to verify vendor invoices against guidelines and compliance policies.
• Collate all necessary supporting documents required for monthly financial and payment processing.
• Assist in executing procurement transactions, including processing purchase requests and vetting documentation.
• Administer basic first aid treatment to students when necessary to ensure their well-being.
• Monitor and manage the inventory levels of stationery and general office supplies.
• Undertake ad-hoc duties or school projects as assigned by the management team.

Skills

Microsoft Office

Interpersonal skills

Multi-tasking

Time management

IT systems

Education

Diploma or above

Job description

SUNNYHILL ACE PTE. LTD. is seeking an organised administrator to support reception, finance, procurement, and operations across the school. The role involves customer service, mail handling, and procurement tasks in a fast-paced environment.

The ideal candidate holds a Diploma or higher, with at least 2 years’ experience in admin, customer service, or related fields. Proficiency in MS Office and good teamwork are essential to succeed.