School of Engineering - Senior Executive/Assistant Manager

sggovterp; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

sggovterp in Singapore seeks a Senior Executive/Assistant Manager to provide integrated administrative, procurement and student development support for the School of Engineering. You will guide academic staff on procurement, manage end-to-end purchasing, and maintain data for reporting and compliance.

Responsibilities include coordinating student development programmes, supporting clubs and events, and leveraging SharePoint, Power Automate and other automation tools to streamline workflows.

Qualifications

• Strong organisational, communication and coordination skills.
• Proficient in Microsoft Office; familiar with Microsoft 365 and digital/automation tools.

Responsibilities

• Provide integrated administrative, procurement and student development support to ensure efficient school operations.
• Perform end-to-end procurement (e.g. SVP, ITQ, RFQ, Direct Contracting, ITT) per government guidelines.
• Maintain data repositories and records to support reporting and compliance.
• Co-develop and implement student development programmes and engagement activities.
• Support student clubs and activities to promote engagement and holistic development.
• Coordinate and document committees, meetings and school-wide events; act as secretariat.
• Leverage Microsoft 365 and digital tools to streamline workflows and data management.
• Undertake ad-hoc assignments and projects as required.

Skills

Organisational skills

Communication

Coordination

Team player

Attention to detail

Multitasking

Microsoft Office

Microsoft 365

SharePoint

Power Automate

RPA

Tools

SharePoint

Power Automate

RPA

Job description

What the role is

School of Engineering - Senior Executive/Assistant Manager

What you will be working on

To provide integrated administrative, procurement and student development support to ensure efficient school operations and enhance student engagement outcomes.

• Provide guidance to academic staff on procurement and budgeting processes


• Perform end-to-end procurement (e.g. Small Value Purchases, Invitation To Quote, Request For Quote, Direct Contracting, Invitation To Tender) in accordance with government procurement guidelines


• Ensure compliance with organisational policies and support quality assurance audits with key stakeholders


• Maintain accurate data repositories and records to support reporting, compliance and decision-making


• Co-develop and implement student development programmes, leadership initiatives and engagement activities


• Support student club and activities to promote engagement and holistic development


• Support committees, meetings and school-wide events, including coordination, documentation and secretariat duties


• Leverage Microsoft 365 and digital/automation tools (e.g. SharePoint, Power Automate, RPA) to streamline workflows and enhance data management


• Undertake ad-hoc assignments and projects as required

What we are looking for

• At least 3 years of relevant experience, preferably in education administration


• Strong organisational, communication and coordination skills


• Team player with the ability to collaborate effectively across all levels


• Meticulous and self-driven, with strong attention to detail


• Able to work in a fast-paced environment and manage multiple priorities


• Proficient in Microsoft Office; familiar with Microsoft 365 and digital/automation tools (e.g. SharePoint, Power Automate, RPA) is preferred.