School of Engineering - Senior Executive/Assistant Manager

Republic Polytechnic; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

Republic Polytechnic in Singapore is seeking a Senior Executive/Assistant Manager for the School of Engineering to provide integrated administrative, procurement and student development support to ensure efficient school operations and enhanced student engagement outcomes.

You will guide academic staff on procurement and budgeting, manage end-to-end procurement in line with government guidelines, maintain data repositories for reporting and compliance, and co-develop student programmes while

Qualifications

• At least 3 years of relevant experience, preferably in education administration.
• Strong organisational, communication and coordination skills.
• Team player with the ability to collaborate across levels.
• Meticulous and self-driven with strong attention to detail.

Responsibilities

• Provide integrated administrative, procurement and student development support.
• Guide academic staff on procurement and budgeting processes.
• Perform end-to-end procurement in line with government guidelines.
• Maintain accurate data repositories and records for reporting and compliance.
• Co-develop and implement student development programmes and engagement activities.
• Support student clubs and activities to promote engagement and holistic development.
• Coordinate committees, meetings and school-wide events, including secretariat duties.
• Leverage Microsoft 365 and digital tools to streamline workflows and data management.

Skills

Procurement coordination

Budgeting guidance

Stakeholder collaboration

Microsoft 365 usage

Tools

SharePoint

Power Automate

RPA

Job description

What the role is:

School of Engineering - Senior Executive/Assistant Manager

What you will be working on:

To provide integrated administrative, procurement and student development support to ensure efficient school operations and enhance student engagement outcomes.

• Provide guidance to academic staff on procurement and budgeting processes
• Perform end-to-end procurement (e.g. Small Value Purchases, Invitation To Quote, Request For Quote, Direct Contracting, Invitation To Tender) in accordance with government procurement guidelines
• Ensure compliance with organisational policies and support quality assurance audits with key stakeholders
• Maintain accurate data repositories and records to support reporting, compliance and decision-making
• Co-develop and implement student development programmes, leadership initiatives and engagement activities
• Support student club and activities to promote engagement and holistic development
• Support committees, meetings and school-wide events, including coordination, documentation and secretariat duties
• Leverage Microsoft 365 and digital/automation tools (e.g. SharePoint, Power Automate, RPA) to streamline workflows and enhance data management
• Undertake ad-hoc assignments and projects as required

What we are looking for:

• At least 3 years of relevant experience, preferably in education administration
• Strong organisational, communication and coordination skills
• Team player with the ability to collaborate effectively across all levels
• Meticulous and self-driven, with strong attention to detail
• Able to work in a fast-paced environment and manage multiple priorities
• Proficient in Microsoft Office; familiar with Microsoft 365 and digital/automation tools (e.g. SharePoint, Power Automate, RPA) is preferred.

About Republic Polytechnic

The first educational institution in Singapore to leverage the Problem-based Learning approach for all its diploma programmes, Republic Polytechnic (RP) has seven schools offering courses in Applied Science, Engineering, Business, Hospitality, Infocomm, Sports and Health, and Technology for Arts, Media and Design. To support Singapore’s national effort to promote continuous, lifelong learning, our Academy for Continuing Education (ACE) offers a wide range of part-time programmes. We welcome you to grow with us! Discover a people- and family-oriented culture, where you are inspired to improve as you nurture lifelong learners.