School Reception & Admin Specialist

PRIMESTAFF MANAGEMENT SERVICES PTE LTD; Singapore; On-site; SGD 3,200 - 5,200; Full time

Job summary

PRIMESTAFF MANAGEMENT SERVICES PTE LTD is seeking a reliable Reception & Administrative Assistant to support a school environment in Singapore. The role covers front-desk duties, visitor management, and general administrative tasks essential to smooth operations.

You will handle calls, manage mail, assist with student registrations, stock control, and office upkeep, while ensuring a welcoming, organized, and secure reception area.

Qualifications

• GCE 'O' Level or Higher NITEC is required.
• 3 years of working experience in reception and general administrative duties in a secondary school.
• Strong communication skills in English, with proficiency in a second language being an advantage.
• Customer service oriented with a warm and professional disposition.
• Proficient in Microsoft Office applications.

Responsibilities

• Attend to visitors, parents, students and staff at the reception counter professionally and courteously.
• Answer, screen and manage incoming calls and enquiries, and promptly direct them to the appropriate personnel.
• Verify visitor identities and direct visitors to the appropriate personnel or venue.
• Ensure the reception area is tidy, welcoming and secure at all times.
• Perform general administrative duties, including data entry, issuance and tracking of physical keys and access cards, and maintenance of proper records.
• File and archive documents in accordance with the school's records management guidelines.
• Prepare simple correspondence, forms and notices as directed.
• Assist with incoming and outgoing mail and deliveries, including logging, sorting and distributing them to the relevant staff.
• Maintain photocopiers and other general office equipment by replenishing consumables such as paper and toner, clearing paper jams, and promptly logging and coordinating servicing and repairs with vendors.
• Maintain the cleanliness and orderliness of the General Office pantry and storeroom.
• Manage the school's inventory of stationery and office supplies.
• Conduct stock checks at least once a month and maintain accurate, up-to-date inventory records.
• Raise purchase requests when stocks fall below the minimum threshold.
• Receive and verify deliveries against purchase orders and update inventory records accordingly.
• Assist with the Secondary 1 registration exercise and processing of student transfers, including verifying documents, updating student records in the school's student management system, and liaising with parents and relevant parties.
• Assist with other student administration matters as directed, including issuing letters, collecting forms and documents, and attending to student-related enquiries at the reception counter.
• Manage the school's general email inbox, ensuring that incoming emails are acknowledged within one working day and promptly routed to the appropriate staff for follow-up.
• Maintain a simple log of emails received and their routing status to facilitate tracking and follow-up where necessary.
• Carrying out any other duties as assigned by the school's management and staff in support of the school's operations.

Skills

Customer service

Communication

MS Office proficiency

English language

Education

GCE O' Level or Higher / NITEC

Tools

Microsoft Office

Job description

PRIMESTAFF MANAGEMENT SERVICES PTE LTD is seeking a reliable Reception & Administrative Assistant to support a school environment in Singapore. The role covers front-desk duties, visitor management, and general administrative tasks essential to smooth operations.

You will handle calls, manage mail, assist with student registrations, stock control, and office upkeep, while ensuring a welcoming, organized, and secure reception area.