Sales Support cum Office Admin

Mlion Corporation Pte Ltd; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Mlion Corporation Pte Ltd is seeking a diligent Sales Admin & Logistics Support candidate to handle PO/SO/DO/Invoices via Globe3 ERP and maintain cross-channel records. You will coordinate deliveries, track DOs for timely billing, and manage documentation with the Operations and Logistics teams.

The role requires 1+ year in sales admin or logistics, proficiency in Google Workspace/MS Office, and familiarity with Globe3 ERP and Basecamp.

Qualifications

• Minimum 1 year of experience in sales admin, logistics support, or a related role.
• Proficient in Google Workspace and Microsoft Office.
• Experience with ERP systems (Globe3) and in-house sales tracking tools is highly preferred.
• Familiarity with project management tools like Basecamp is a plus.

Responsibilities

• Issue Purchase Orders (PO), Sales Orders (SO), Delivery Orders (DO), and Invoices accurately via Globe3 ERP or manual documentation.
• Track signed Delivery Orders (DOs) to ensure accurate and timely billing.
• Maintain and update sales, delivery, and inventory movement records across all channels.
• Coordinate scheduling for deliveries, collections, and physical inspections with Operations.
• Route incoming sales leads and inquiries to the Sales team.
• Prepare and dispatch commercial and operational documentation as required.
• Maintain project updates and workflow tracking on internal platforms.
• Record meeting minutes and share concise summaries for team alignment.
• Ensure audit-ready file structures across Google Drive and Globe3.

Education

O Level / A Level / ITE / Diploma or equivalent

Tools

Globe3 ERP

GoListid

Basecamp

Bonfire

Job description

• Issue Purchase Orders(PO), Sales Orders (SO), Delivery Orders (DO), and Invoices accurately via the Globe3 ERP system or manual documentation as required
• Track signed Delivery Orders (DOs) to ensure accurate and timely billing execution
• Maintain and update sales, delivery, and inventory movement records across all operational channels
• Manage and maintain product listings in GoListid platforms (handling purchase, sales, andpost-inspection status updates)
• Prepare required inspection checklists and supporting documentation prior to dispatch or receiving
• Coordinate scheduling for deliveries, collections, and physical inspections with the Operations team
• Handle routine administrative communications with customers and suppliers regarding orders, dispatches, and invoicing via email and WhatsApp
• Route incoming sales leads, platform inquiries, and general messaging directly to the appropriate Sales team members
• Prepare and dispatch commercial and operational documentation as required
• Maintain operational project updates and workflow tracking on internal management platforms (e.g., Basecamp, Bonfire)
• Record minutes during weekly operations/sales meetings and post concise summary updates for team alignment
• Maintain precise hard copy and digital file structures across Google Drive and Globe3 to ensure total audit readiness
• Monitor documentation workflows to verify that all commercial interactions are fully logged and compliant with internal standards
• Perform ad hoc duties as assigned
• Local Shipment Coordination
• Work closely with the Logistics team to obtain and monitor all required shipping documents for import shipments, ensuring documentation is complete prior to vessel arrival
• Review shipment details and obtain the necessary internal approvals before submitting approved payment requests to the Finance team for processing
• Draft, review, and issue official Letters of Authorisation (LOA) to support daily operational workflows
• Coordinate with local shipping agents, transporters, and relevant stakeholders to facilitate import clearance, cargo collection, and delivery arrangements
• Liaise with the Sales/Operations team to confirm the appointed transporter, delivery schedules, and delivery destinations for incoming goods
• Support logistics documentation and shipment coordination from Singapore port clearance through to final delivery at the customer site
• Office Administration & Reception (Shared Responsibilities)
• Handle daily front desk duties, including answering calls, greeting visitors, and receiving couriers
• Record meeting room bookings, and keep meeting rooms neat and well-prepared for external meetings (including welcoming guests and serving drinks)
• Assist with replenishment of office and pantry supplies
• Regularly check the mailbox, collect incoming mail, and distribute accordingly
• Manage seasonal and festive gifting programs, handling vendor coordination, inventory, and distribution
• Assist HR with companyevents / activities and general office administration
• Perform ad-hoc duties as assigned

Job Description

• Sales Support
• Issue Purchase Orders(PO), Sales Orders (SO), Delivery Orders (DO), and Invoices accurately via the Globe3 ERP system or manual documentation as required
• Track signed Delivery Orders (DOs) to ensure accurate and timely billing execution
• Maintain and update sales, delivery, and inventory movement records across all operational channels
• Manage and maintain product listings in GoListid platforms (handling purchase, sales, andpost-inspection status updates)
• Prepare required inspection checklists and supporting documentation prior to dispatch or receiving
• Coordinate scheduling for deliveries, collections, and physical inspections with the Operations team
• Handle routine administrative communications with customers and suppliers regarding orders, dispatches, and invoicing via email and WhatsApp
• Route incoming sales leads, platform inquiries, and general messaging directly to the appropriate Sales team members
• Prepare and dispatch commercial and operational documentation as required
• Maintain operational project updates and workflow tracking on internal management platforms (e.g., Basecamp, Bonfire)
• Record minutes during weekly operations/sales meetings and post concise summary updates for team alignment
• Maintain precise hard copy and digital file structures across Google Drive and Globe3 to ensure total audit readiness
• Monitor documentation workflows to verify that all commercial interactions are fully logged and compliant with internal standards
• Perform ad hoc duties as assigned
• Local Shipment Coordination
• Work closely with the Logistics team to obtain and monitor all required shipping documents for import shipments, ensuring documentation is complete prior to vessel arrival
• Review shipment details and obtain the necessary internal approvals before submitting approved payment requests to the Finance team for processing
• Draft, review, and issue official Letters of Authorisation (LOA) to support daily operational workflows
• Coordinate with local shipping agents, transporters, and relevant stakeholders to facilitate import clearance, cargo collection, and delivery arrangements
• Liaise with the Sales/Operations team to confirm the appointed transporter, delivery schedules, and delivery destinations for incoming goods
• Support logistics documentation and shipment coordination from Singapore port clearance through to final delivery at the customer site
• Office Administration & Reception (Shared Responsibilities)
• Handle daily front desk duties, including answering calls, greeting visitors, and receiving couriers
• Record meeting room bookings, and keep meeting rooms neat and well-prepared for external meetings (including welcoming guests and serving drinks)
• Assist with replenishment of office and pantry supplies
• Regularly check the mailbox, collect incoming mail, and distribute accordingly
• Manage seasonal and festive gifting programs, handling vendor coordination, inventory, and distribution
• Assist HR with companyevents / activities and general office administration
• Perform ad-hoc duties as assigned

Job Requirements

• Minimum "O" Level / "A" Level / ITE / Diploma or equivalent
• Minimum 1 year of experience in sales admin, logistics support, or a related role
• Proficient in Google Workspace and Microsoft Office
• Experience with ERP systems (Globe3) and in-house sales tracking tools is highly preferred
• Familiarity with project management tools like Basecamp (for documentation and meeting minutes) is a plus
• Comfortable coordinating with multiple internal and external parties (Sales, Logistics, Finance, Operations, and Shipping partners)
• Strong organisational skills, keen attention to detail, and a professional communication style
• Able to work independently, prioritise tasks, and thrive in a fast-paced environment

We regret to inform you that only shortlisted candidates will be contacted.