Sales and Office Administrator

Mlion Corporation Pte. Ltd.; Singapore; On-site; SGD 32,000 - 46,000; Full time

Job summary

Mlion Corporation Pte. Ltd. is seeking a proactive Sales Support & Office Administration professional in Singapore.

You will handle PO/SO/DO and invoice processing in Globe3, coordinate deliveries, maintain records, and support the sales and logistics teams with accurate documentation. You will manage product listings in GoListid, prepare inspection checklists, and keep project updates across Basecamp and Google Drive.

Qualifications

• Minimum requirement: Diploma or equivalent.
• 1 year experience in sales admin or logistics support.
• Proficient in Google Workspace and Microsoft Office.
• Experience with Globe3 ERP is highly preferred.
• Familiarity with Basecamp for documentation is a plus.
• Able to coordinate with multiple internal and external parties.

Responsibilities

• Process Purchase Orders, Sales Orders, Delivery Orders and Invoices via Globe3 or manual systems.
• Track Delivery Orders to ensure timely billing.
• Maintain sales, delivery and inventory movement records.
• Manage product listings in GoListid and post-inspection status updates.
• Prepare inspection checklists and dispatch or receiving docs.
• Coordinate deliveries, collections and inspections with Operations.
• Handle customer/supplier communications via email/WhatsApp.

Skills

Strong communication skills

Independent worker

Education

Diploma or equivalent

Tools

Globe3 ERP

Basecamp

GoListid

Google Workspace

Microsoft Office

Job description

1.Sales Support

• Issue Purchase Orders(PO), Sales Orders (SO), Delivery Orders (DO), and Invoices accurately via the Globe3 ERP system or manual documentation as required


• Track signed Delivery Orders (DOs) to ensure accurate and timely billing execution


• Maintain and update sales, delivery, and inventory movement records across all operational channels


• Manage and maintain product listings in GoListid platforms (handling purchase, sales, andpost-inspection status updates)


• Prepare required inspection checklists and supporting documentation prior to dispatch or receiving


• Coordinate scheduling for deliveries, collections, and physical inspections with the Operations team


• Handle routine administrative communications with customers and suppliers regarding orders, dispatches, and invoicing via email and WhatsApp


• Route incoming sales leads, platform inquiries, and general messaging directly to the appropriate Sales team members


• Prepare and dispatch commercial and operational documentation as required


• Maintain operational project updates and workflow tracking on internal management platforms (e.g., Basecamp, Bonfire)


• Record minutes during weekly operations/sales meetings and post concise summary updates for team alignment


• Maintain precise hard copy and digital file structures across Google Drive and Globe3 to ensure total audit readiness


• Monitor documentation workflows to verify that all commercial interactions are fully logged and compliant with internal standards


• Perform ad hoc duties as assigned

2.Local Shipment Coordination

• Work closely with the Logistics team to obtain and monitor all required shipping documents for import shipments, ensuring documentation is complete prior to vessel arrival


• Review shipment details and obtain the necessary internal approvals before submitting approved payment requests to the Finance team for processing


• Draft, review, and issue official Letters of Authorisation (LOA) to support daily operational workflows


• Coordinate with local shipping agents, transporters, and relevant stakeholders to facilitate import clearance, cargo collection, and delivery arrangements


• Liaise with the Sales/Operations team to confirm the appointed transporter, delivery schedules, and delivery destinations for incoming goods


• Support logistics documentation and shipment coordination from Singapore port clearance through to final delivery at the customer site

3. Office Administration & Reception (Shared Responsibilities)

• Handle daily front desk duties, including answering calls, greeting visitors, and receiving couriers


• Record meeting room bookings, and keep meeting rooms neat and well-prepared for external meetings (including welcoming guests and serving drinks)


• Assist with replenishment of office and pantry supplies


• Regularly check the mailbox, collect incoming mail, and distribute accordingly


• Manage seasonal and festive gifting programs, handling vendor coordination, inventory, and distribution


• Assist HR with companyevents / activities and general office administration


• Perform ad-hoc duties as assigned

Job Requirements

• Minimum "O" Level / "A" Level / ITE / Diploma or equivalent


• Minimum 1 year of experience in sales admin, logistics support, or a related role


• Proficient in Google Workspace and Microsoft Office


• Experience with ERP systems (Globe3) and in-house sales tracking tools is highly preferred


• Familiarity with project management tools like Basecamp (for documentation and meeting minutes) is a plus


• Comfortable coordinating with multiple internal and external parties (Sales, Logistics, Finance, Operations, and Shipping partners)


• Strong organisational skills, keen attention to detail, and a professional communication style


• Able to work independently, prioritise tasks, and thrive in a fast-paced environment

We regret to inform you that only shortlisted candidates will be contacted.