Sales & Operations Administrator

SYNTAX ENCLOSURE SYSTEM PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

SYNTAX ENCLOSURE SYSTEM PTE. LTD. is seeking a competent candidate to handle Sales and admin works, including processing sales documents, orders, and maintaining records.

The role also covers Warehouse & Logistics Coordination and Project Coordination, acting as the admin link between Sales, Store and Logistics. The ideal candidate will assist with inventory, coordinate deliveries, liaise with customers and vendors, and ensure smooth project execution.

Qualifications

• Minimum GCE 'O' Level or equivalent qualification.
• Previous experience in sales admin, logistics, or warehouse admin will be an advantage.
• Proficient in Microsoft Office, particularly Excel and Outlook.

Responsibilities

• Sales and Order Admin: Manage day to day processing of sales documents including Sales invoice, DO, and goods delivery notes; process and monitor customer orders to ensure timely deliveries; maintain accurate sales records and filing.
• Warehouse & Logistics Coordination: Assist with inventory, stock movement and warehouse operations; coordinate daily deliveries with warehouse, store and logistic team; liaise with customers, agents, suppliers and vendors to ensure order processing and delivery arrangements.
• Project Coordination: Act as key admin between Sales, Store and Logistic department; assist in preparing and maintaining project-related documents; coordinate with installation and delivery team; secure site clearance and permits; monitor project schedules and delivery arrangements.
• Documentation and admin: Support submissions and documentation to government agencies; perform general admin duties, date entry, filing and correspondence; handle other sales and project admin tasks.

Skills

Office proficiency

Organizational skills

Coordination skills

Education

GCE O' Level or equivalent

Tools

WMS Globe 3

Job description

We are looking for a competent candidate who can handle Sales and admin works, which includes;

Sales and Order Admin job

• Manage day to day processing of sales documents which includes - Sales invoice, DO, and goods delivery notes
• Process and monitor customer orders to ensure timely deliveries
• Maintain accurate sales records and keep all documents properly filed
• Handle customer and vendor regarding enquiries, follow ups and other matter

Warehouse & Logistics Coordination

• Assist with inventory, stock movement and warehouse operations
• Coordinate daily deliveries with the warehouse, store and logistic team
• Liaise with customer, agents, suppliers, vendors to ensure order processing and delivery arrangements
• Monitor delivery schedule and coordinate with the team to ensure timely deliveries

Project Coordination

• Act as key admin between Sales, Store and Logistic department
• Assist in preparing and maintaining project-related documents and records
• Coordinate with installation and delivery team to ensure smooth project execution and workflow
• In charge in securing site clearance and permits including relevant supporting documents just incase needed
• Monitor and follow up on project schedules, site requirements and delivery arrangements

Documentation and other admin job

• Support in submission, application, inspection, approval and in product certification documents to different government agencies where required
• Perform general admin duties, including date entry, filing and correspondence
• Handle other sales and project admin tasks as assigned by the Sales Manager or by the Management

Requirements and Qualifications

• Minimum GCE 'O' Level or equivalent qualification.
• Previous experience in sales admin, logistics, or warehouse admin will be an advantage.
• Proficient in warehouse management systems, preferably WMS - Globe 3 .
• Good organizational, administrative and coordination skills.
• Able to communicate effectively through email with customers, suppliers and vendors.
• Proficient in Microsoft Office, particularly Excel and Outlook.
• Responsible, meticulous, proactive and a good team player.