Sales Support Administrator

Yeap Medical Supplies Pte Ltd; Singapore; On-site; SGD 3,200 - 5,200; Full time

Job summary

Yeap Medical Supplies Pte Ltd in Singapore is seeking a Sales Support / Admin to assist the sales team with tender submissions, pricing, quotations and order processing, while coordinating with internal and external stakeholders.

You will maintain product price lists, handle enquiries, generate invoices, and provide administrative support for PM/CM activities as needed in a fast-paced environment.

Qualifications

• Diploma in Business Administration or equivalent.
• Minimum 2 years of experience in Sales Support or Sales Admin.
• Experience in tender submissions.
• Familiar with ERP systems (NetSuite).
• Proficient in Microsoft Office and Google Workspace.
• Strong organisational and coordination skills.

Responsibilities

• Provide support to the sales team and monitor tender portals.
• Prepare tender submissions including price, specifications, and certificates.
• Coordinate with internal and external stakeholders and manage follow-ups.
• Prepare and follow up on sales quotations and maintain price lists.
• Handle NetSuite data entry for inventory transfers and pricing.
• Respond to sales and general enquiries and generate invoices.
• Support Preventive/Corrective Maintenance and post-sales activities as needed.
• Perform other duties as assigned by Sales/PM.

Skills

Tender submissions

Sales support

NetSuite ERP

Microsoft Office

Google Workspace

Pricing & invoicing

Stakeholder coordination

Multitasking

Education

Diploma in Business Administration

Tools

NetSuite ERP

Microsoft Office

Google Workspace

Job description

Responsibilities:

• Provide support to sales team
• Monitor tender portals, acknowledge purchase orders
• Perform tender submissions, including but not limited to price, specifications, corporate profile, factory certificates, etc.
• Liaise, coordinate, prepare and follow-up with internal and external stakeholders
• Prepare, manage and follow up on sales quotations
• Maintain and update product price lists
• Manage special pricing requests within NetSuite Data Entry
• Process NetSuite Inventory Transfer Forms

Manage, respond and assist to sales and general enquiries

Provide administrative support, coordination and scheduling matters in relation to Preventive Maintenance (PM), Corrective Maintenance (CM), Equipment setup, commissioning, post-sales activities, Device inspection request, etc.

Generate sales invoices

Perform any other duties assigned by Sales Manager (SM) and Product Manager (PM)

Requirements:

• Diploma in Business Administration or equivalent
• Minimum 2 years of experience in Sales Support, Sales Admin or equivalent
• Experienced in tender submissions
• Familiar with ERP system (Eg. NetSuite)
• Proficient in Microsoft Office and Google Workspace
• Strong organisational and coordination skills, with the ability to manage multiple tasks and deadlines
• Detail-oriented, accurate, and methodical in handling pricing, tenders, quotations, and invoicing
• Good communication and interpersonal skills to liaise effectively with internal and external stakeholders
• Able to work independently as well as collaboratively in a fast-paced environment