Sales Support & Administrative Executive (8 months)

Cold Storage Singapore 1983 Pte Ltd; Singapore; On-site; SGD 42,000 - 55,000; Full time

Job summary

Cold Storage Singapore 1983 Pte Ltd is seeking a Sales Support & Administrative Support Executive to assist the Commercial team with end-to-end operational and administrative tasks. You will help execute category action plans, maintain master data, coordinate with suppliers, and ensure timely promotions and activities.

The role requires a diploma or degree, strong MS Office skills (particularly Excel), and excellent communication across stakeholders.

Qualifications

• Diploma or Degree in any discipline.
• Prior administrative/coordination experience supporting sales or finance teams is preferred.
• Strong proficiency in Microsoft Office, especially Excel (Pivot Tables, VLOOKUP).
• Strong communication and coordination skills across multiple stakeholders.
• Meticulous, detail-oriented and highly organized with ability to multitask.

Responsibilities

• Provide end-to-end administrative support for the Commercial team and coordination of category action plans.
• Coordinate and execute category action plans to meet commercial targets.
• Assist with onboarding of new suppliers and development processes (NPD).
• Update costs, pricing and commercial data accurately in the system.
• Create and maintain new articles and item master data timely.
• Support consignment-related activities and promotions administration.
• Ensure timely promotional downloads and coordinate press approvals.
• Support weekly promotion commitments with cross-functional teams (Operations, Marketing, Supply Chain, suppliers).
• Liaise with suppliers on updates, documentation, and operational requirements.
• Submit documents for system maintenance and master data updates on time.
• Proactively communicate risks or issues to internal stakeholders.
• Perform other ad-hoc duties to support the Category team.

Education

Diploma or Degree in any discipline

Tools

Microsoft Excel

Job description

DESCRIPTION OF ROLE

The Sales Support & Administrative Support Executive is responsible for providing end-to-end operational and administrative support to the Commercial team, ensuring the timely execution of category action plans, accurate system and master data maintenance, effective coordination with suppliers and internal stakeholders, and seamless delivery of promotions and commercial activities.

Key Responsibilities

• Partner closely with the Category Manager to support assigned categories in achieving sales, profit, income, market share, and productivity targets.
• Coordinate and execute category action plans, ensuring timely implementation to meet commercial objectives.
• Provide end-to-end administrative support for new supplier onboarding and new product development (NPD) processes.
• Ensure all cost, price, and commercial changes are accurately and promptly updated in the system.
• Manage timely creation and maintenance of new articles and item master data.
• Support the administration and monitoring of consignment-related activities.
• Maintain accurate, timely promotional downloads and coordinate approvals for press advertisements.
• Support weekly promotion commitments and work cross-functionally with Operations, Marketing, Supply Chain, and suppliers to ensure smooth execution.
• Liaise with suppliers on administrative updates, documentation, and operational requirements.
• Ensure timely and accurate submission of documents for system maintenance and master data updates.
• Proactively support internal stakeholders and communicate potential risks or issues that may impact business operations.
• Perform other ad-hoc duties as assigned to support the Category team.

Requirements

• Diploma or Degree in any discipline.
• Prior administrative, coordination experience/ internship supporting sales/ finance team is preferred.
• Strong proficiency in Microsoft Office, particularly Excel (e.g. Pivot Tables, VLOOKUP).
• Strong communication and coordination skills with the ability to work across multiple stakeholders.
• Meticulous, detail-oriented, and highly organized, with the ability to manage multiple tasks concurrently.