Administrative Support Executive (8 Months Contract)

COLD STORAGE SINGAPORE (1983) PTE LTD; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

COLD STORAGE SINGAPORE (1983) PTE LTD is seeking an Administrative Support Executive to deliver end-to-end operational and administrative support for the Commercial team in Singapore. You will help ensure timely category action plans, maintain master data, and coordinate with suppliers and internal stakeholders for promotions and commercial activities.

The role requires diploma or degree in any discipline, strong Excel skills, and the ability to manage multiple tasks with precision.

Qualifications

• Diploma or Degree in any discipline.
• Prior administrative or coordination experience preferred.
• Strong proficiency in Microsoft Office, particularly Excel.
• Knowledge of SAP or similar ERP systems is an advantage.
• Strong communication and coordination skills across multiple stakeholders.
• Meticulous, detail-oriented, and highly organised with multitasking ability.

Responsibilities

• Partner with Commercial buyer to support categories toward sales and productivity targets.
• Coordinate and execute category action plans for timely implementation.
• Provide end-to-end admin support for supplier onboarding and NPD processes.
• Update cost, price, and commercial changes in the system promptly.
• Create and maintain new articles and item master data.
• Support consignment-related administration and monitoring.
• Maintain promotional downloads and coordinate ad press approvals.
• Support weekly promotion commitments with cross-functional teams.
• Liaise with suppliers on updates and requirements.
• Ensure timely submission of documents for system updates.
• Flag risks or issues impacting operations to stakeholders.
• Perform other ad-hoc duties to support the Commercial buying team.

Skills

Microsoft Office

Excel

Coordination

Communication

Attention to detail

Education

Diploma or Degree in any discipline

Tools

SAP

Job description

DESCRIPTION OF ROLE

The Administrative Support Executive is responsible for providing end-to-end operational and administrative support to the Commercial team, ensuring the timely execution of category action plans, accurate system and master data maintenance, effective coordination with suppliers and internal stakeholders, and seamless delivery of promotions and commercial activities.

Key Responsibilities

• Partner closely with the Commercial buyer to support assigned categories in achieving sales, profit, income, market share, and productivity targets.


• Coordinate and execute category action plans, ensuring timely implementation to meet commercial objectives.


• Provide end-to-end administrative support for new supplier onboarding and new product development (NPD) processes.


• Ensure all cost, price, and commercial changes are accurately and promptly updated in the system.


• Manage timely creation and maintenance of new articles and item master data.


• Support the administration and monitoring of consignment-related activities.


• Maintain accurate, timely promotional downloads and coordinate approvals for press advertisements.


• Support weekly promotion commitments and work cross-functionally with Operations, Marketing, Supply Chain, and suppliers to ensure smooth execution.


• Liaise with suppliers on administrative updates, documentation, and operational requirements.


• Ensure timely and accurate submission of documents for system maintenance and master data updates.


• Proactively support internal stakeholders and communicate potential risks or issues that may impact business operations.


• Perform other ad-hoc duties as assigned to support the Commercial buying team team.

About You

• Diploma or Degree in any discipline.


• Prior administrative or coordination experience/internship is preferred.


• Strong proficiency in Microsoft Office, particularly Excel (e.g. Pivot Tables, VLOOKUP).


• Knowledge of SAP or similar ERP systems is an advantage.


• Strong communication and coordination skills with the ability to work across multiple stakeholders.


• Meticulous, detail-oriented, and highly organised, with the ability to manage multiple tasks concurrently.