Sales & Procurement Admin | Up to $2500 | Changi #9398

PERSOL OUTSOURCING SINGAPORE PTE. LTD.; Singapore; On-site; SGD 33,480 - 50,220; Full time

Job summary

PVH (Tommy Hilfiger/Calvin Klein) is seeking a detail-oriented procurement officer for our Changi East Office in Singapore. In this role you will issue tender references, publish RFQs, manage questions and clarifications, and prepare award recommendations while ensuring smooth submission processes.

You will maintain vendor records, process payments, handle tax declarations for foreign consultants, and support management meetings.

Qualifications

• Minimum NITEC or equivalent qualification.
• At least 1 year of relevant working experience preferred.
• Strong proficiency in Microsoft Office applications.
• Good computer literacy and ability to use procurement/payment systems.
• Strong organizational and time management skills.
• Customer-service oriented mindset in supporting internal and external stakeholders.

Responsibilities

• Issue Tender and Quotation reference numbers
• Publish and manage RFQs/Tenders via procurement portal
• Handle corrigendum's, clarifications, and ensure smooth submission processes
• Download and archive quotations and tender responses in SharePoint
• Prepare award recommendations after evaluation
• Create Outline Agreements for Direct Award Contracts and Contract Sourcing
• Manage contract administration including extensions and variation orders
• Create and maintain vendor records in the vendor management system
• Process payments including Purchase Orders, Goods Receipt Notes, and Credit Notes
• Prepare Withholding Tax (WHT) declarations for foreign consultants
• Process CAPEX payments (e.g., BCA, LTA, SCDF, URA payment vouchers)
• Handle refund of tender & Manage authority payments
• Process OPEX payments for consultants, interns, licenses, and subscriptions
• Create E-Catalogues, Small Value Purchases, Payment Vouchers, and Non-PO invoices
• Manage calendaring and scheduling
• Coordinate and support management meeting arrangements

Skills

MS Office

Procurement systems

SharePoint

Education

NITEC or equivalent

Tools

SharePoint

Job description

Working Location: Changi East Office

Working Hours: Mon-Thurs (8am-5:30pm) & Fri (8am-5pm)

Job Responsibilities:

• Issue Tender and Quotation reference numbers
• Publish and manage RFQs/Tenders via procurement portal
• Handle corrigendum's, clarifications, and ensure smooth submission processes
• Download and archive quotations and tender responses in SharePoint
• Prepare award recommendations after evaluation
• Create Outline Agreements (OA) for Direct Award Contracts and Contract Sourcing
• Manage contract administration including extensions and variation orders
• Create and maintain vendor records in the vendor management system
• Process payments including Purchase Orders, Goods Receipt Notes, and Credit Notes
• Prepare Withholding Tax (WHT) declarations for foreign consultants
• Process CAPEX payments (e.g., BCA, LTA, SCDF, URA payment vouchers)
• Handle refund of tender & Manage authority payments
• Process OPEX payments for consultants, interns, licenses, and subscriptions
• Create E-Catalogues, Small Value Purchases, Payment Vouchers, and Non-PO invoices
• Manage calendaring and scheduling
• Coordinate and support management meeting arrangements

Job Requirements:

• Minimum NITEC or equivalent qualification
• Minimum 1 year of relevant working experience preferred
• Strong proficiency in Microsoft Office applications
• Good computer literacy and ability to use procurement/payment systems
• Strong organizational and time management skills
• Customer-service oriented mindset in supporting internal and external stakeholders

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EA License No: 90C3494 | EA Personnel No: R25157619 | EA Personnel Name: Kauthamen Appu