Procurement & Contract Admin Specialist

PERSOL Outsourcing; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

PERSOL Outsourcing is seeking a Procurement Support professional to join our team at the Changi East Office. The role involves issuing tender references, publishing RFQs, and managing procurement portals to ensure timely submissions and accurate archiving in SharePoint.

You will handle contract administration, vendor records, and end-to-end payment processing, including POs, receipts, and WHT declarations, while coordinating schedules for management meetings and approvals.

Qualifications

• Minimum NITEC or equivalent qualification.
• Minimum 1 year of relevant working experience preferred.
• Strong proficiency in Microsoft Office applications.
• Good computer literacy and ability to use procurement/payment systems.
• Strong organizational and time management skills.
• Customer-service oriented mindset in supporting internal and external stakeholders.

Responsibilities

• Issue Tender and Quotation reference numbers.
• Publish and manage RFQs/Tenders via procurement portal.
• Handle corrigendum's, clarifications, and ensure smooth submission processes.
• Download and archive quotations and tender responses in SharePoint.
• Prepare award recommendations after evaluation.
• Create Outline Agreements (OA) for Direct Award Contracts and Contract Sourcing.
• Manage contract administration including extensions and variation orders.
• Create and maintain vendor records in the vendor management system.
• Process payments including Purchase Orders, Goods Receipt Notes, and Credit Notes.
• Prepare Withholding Tax (WHT) declarations for foreign consultants.
• Process CAPEX payments (e.g., BCA, LTA, SCDF, URA payment vouchers).
• Handle refund of tender & Manage authority payments.
• Process OPEX payments for consultants, interns, licenses, and subscriptions.
• Create E-Catalogues, Small Value Purchases, Payment Vouchers, and Non-PO invoices.
• Manage calendaring and scheduling.
• Coordinate and support management meeting arrangements.

Skills

MS Office proficiency

Time management

Customer-service mindset

Communication skills

Education

NITEC or equivalent qualification

Tools

SharePoint

Procurement software

Job description

PERSOL Outsourcing is seeking a Procurement Support professional to join our team at the Changi East Office. The role involves issuing tender references, publishing RFQs, and managing procurement portals to ensure timely submissions and accurate archiving in SharePoint.

You will handle contract administration, vendor records, and end-to-end payment processing, including POs, receipts, and WHT declarations, while coordinating schedules for management meetings and approvals.