Sales Operations Management Coordinator - LCYL

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 33,000 - 45,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. in Singapore is seeking a Sales Administrator to support sales and operations.

The role involves following up on customer orders, updating stakeholders, and coordinating with various departments to ensure timely delivery. The ideal candidate will have a Diploma or equivalent, at least 1 year in administration related to logistics/LMW, and proficiency in Oracle or SAP with strong Excel skills.

Qualifications

• Diploma or equivalent
• Minimum 1 year of experience in administration related to logistics and LMW.
• Proficiency in Oracle or SAP.
• Strong Excel and Microsoft Office skills.

Responsibilities

• Follow up on customers' pending orders and liaise with relevant departments to provide daily updates to customers.
• To update the portal on the promised date after confirming the delivery date from the respective department.
• Ensure all orders are arranged and delivered as promised.
• Keep the team informed about new orders.
• Maintain daily updates on Asana.
• Answer and direct phone calls in a polite and professional manner.
• Manage and organize office files, documents, and records.
• Assist document controller and purchasers with any other administrative work.
• Provide general administrative support to team members as needed.

Skills

Customer follow-up

Liaison with departments

Administrative support

Phone handling

Data entry / attention to detail

Education

Diploma or equivalent

Tools

Oracle

SAP

Excel

Microsoft Office

Job description

Sales Administrator

5 days, 8.30am- 6pm

Salary: $3000-$4000

Location: 11 Fourth Lok Yang Road, Singapore 629708 (Joo Koon)

Job scope:

Sales & Operations:

• Follow up on customers' pending orders and liaise with relevant departments to provide daily updates to customers.
• To update the portal on the promised date after confirming the delivery date from the respective department.
• Ensure all orders are arranged and delivered as promised.
• Keep the team informed about new orders.
• Maintain daily updates on Asana.
• Answer and direct phone calls in a polite and professional manner.
• Manage and organize office files, documents, and records.
• Assist document controller and purchasers with any other administrative work.
• Provide general administrative support to team members as needed.

HR:

• Retrieve punch-in/out records and email them for the director's signature before sending them to HQ on a monthly basis.
• Generate monthly attendance summaries.
• Assist in handling the issuance and collection of employee belongings during onboarding and offboarding processes.
• Assist in processing expenses, and claims for all employees
• Assist in processing leave applications for all employees

Logistics & Licensed Manufacturing Warehouse (LMW):

• Prepare LMW documents for each customer delivery.
• Ensure preparation of invoices and delivery orders (DO), coordinating with the finance team at HQ.
• Coordinate with the supply chain team regarding incoming goods.
• Handle customs clearance notifications for incoming goods.

Job Requirements:

• Qualification: Diploma or equivalent
• Minimum 1 year of experience, preferably in administration related to logistics and LMW.
• Proficiency in computer-aided systems such as Oracle or SAP.
• Strong Excel and Microsoft Office skills.