Sales Administrator [5 DAYS / JOO KOON] (KCKC)

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 33,000 - 45,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking an Office Administrator to support Sales & Operations, HR, and Logistics. You will liaise with departments to update customers on orders, manage document flow, and ensure timely delivery commitments.

Ideal candidates have a diploma, at least 1 year in logistics-related admin, and strong Excel/Microsoft Office skills. This on-site role offers daily administrative duties and coordination with HQ.

Qualifications

• Diploma or equivalent required.
• Minimum 1 year of experience, preferably in administration related to logistics and LMW.
• Proficiency in Oracle or SAP.
• Strong Excel and Microsoft Office skills.

Responsibilities

• Follow up on customers' pending orders and liaise with relevant departments to provide daily updates to customers.
• Update the portal on the promised date after confirming the delivery date from the respective department.
• Ensure all orders are arranged and delivered as promised.
• Keep the team informed about new orders.
• Maintain daily updates on Asana.
• Answer and direct phone calls in a polite and professional manner.
• Manage and organize office files, documents, and records.
• Assist document controller and purchasers with any other administrative work.
• Provide general administrative support to team members as needed.

Skills

Excel

Microsoft Office

Education

Diploma or equivalent

Tools

Oracle

SAP

Job description

5 days, 8.30am- 6pm

Salary: $3000-$4000

Location:11 Fourth Lok Yang Road, Singapore 629708 (Joo Koon)

Job scope:

Sales & Operations:

• Follow up on customers' pending orders and liaise with relevant departments to provide daily updates to customers.
• To update the portal on the promised date after confirming the delivery date from the respective department.
• Ensure all orders are arranged and delivered as promised.
• Keep the team informed about new orders.
• Maintain daily updates on Asana.
• Answer and direct phone calls in a polite and professional manner.
• Manage and organize office files, documents, and records.
• Assist document controller and purchasers with any other administrative work.
• Provide general administrative support to team members as needed.

HR:

• Retrieve punch-in/out records and email them for the director's signature before sending them to HQ on a monthly basis.
• Generate monthly attendance summaries.
• Assist in handling the issuance and collection of employee belongings during onboarding and offboarding processes.
• Assist in processing expenses, and claims for all employees
• Assist in processing leave applications for all employees

Logistics & Licensed Manufacturing Warehouse (LMW):

• Prepare LMW documents for each customer delivery.
• Ensure preparation of invoices and delivery orders (DO), coordinating with the finance team at HQ.
• Coordinate with the supply chain team regarding incoming goods.
• Handle customs clearance notifications for incoming goods.

Job Requirements:

• Qualification: Diploma or equivalent
• Minimum 1 year of experience, preferably in administration related to logistics and LMW.
• Proficiency in computer-aided systems such as Oracle or SAP.
• Strong Excel and Microsoft Office skills.

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279