Sales Operations Coordinator: Orders & Admin Support

PASONA SINGAPORE PTE. LTD.; Singapore; On-site; SGD 36,000 - 43,000; Full time

Job summary

PASONA SINGAPORE PTE. LTD. in MacPherson is seeking a Sales Administration Coordinator to support the sales team with quotations, orders, and customer coordination. The role involves cross-department collaboration to ensure on-time delivery and accurate documentation.

Applicants should hold a Diploma or equivalent, with 1-2 years in sales administration or order management. Proficiency in Excel/Word/Outlook and SAP/SQL is preferred; strong communication is essential.

Qualifications

• Diploma or equivalent qualification.
• 1-2 years of experience in sales administration, sales coordination, customer service, or order management.
• Experience in semiconductor, electronics, or technology industry is a plus.
• Proficient in Excel, Word and Outlook.
• Experience using SQL systems such as SAP.
• Good communication and coordination skills with internal stakeholders.
• Able to manage multiple tasks and work independently in a fast-paced environment.

Responsibilities

• Sales Administration: support quotations, sales reports, order summaries and related materials.
• Customer Order Management: process and monitor POs, orders, and delivery schedules.
• Customer Coordination: liaise with customers and distributors on status, pricing and docs.
• Internal Coordination: work with sales, logistics, finance, planning and other teams.
• Quotation & Pricing Support: prepare quotations and maintain pricing records.
• Inventory & Delivery Follow-up: track availability and shipping, flag delays.
• Documentation & Data Management: maintain accurate customer records in SAP/SQL.
• Sales Reporting: produce periodic reports for management.
• After-Sales Support: assist with complaints, invoicing inquiries, returns.
• Office Administration: manage stationery, pantry, and office supplies.
• Travel Arrangements: coordinate business travel for employees and visitors.
• Administrative Records: maintain filing and service agreements.
• Other Duties: perform additional sales/administrative tasks as assigned.

Skills

Excel

Word

Outlook

SQL

Detail oriented

Communication

Education

Diploma

Tools

SAP

Job description

PASONA SINGAPORE PTE. LTD. in MacPherson is seeking a Sales Administration Coordinator to support the sales team with quotations, orders, and customer coordination. The role involves cross-department collaboration to ensure on-time delivery and accurate documentation.

Applicants should hold a Diploma or equivalent, with 1-2 years in sales administration or order management. Proficiency in Excel/Word/Outlook and SAP/SQL is preferred; strong communication is essential.