Sales Operations Coordinator: Quotes, Orders & Delivery

Pasona Singapore Pte. Ltd.; Singapore; On-site; SGD 36,000 - 43,000; Full time

Job summary

Pasona Singapore Pte Ltd is seeking a detail‑oriented Sales Administration Executive to support the sales team in MacPherson. You will prepare quotations, manage orders, and coordinate with customers and internal colleagues to ensure on-time delivery.

The role requires 1–2 years in sales admin, proficiency in Excel/Outlook, and familiarity with SAP or SQL. Working hours are 9am to 6pm, with a salary up to SGD 3,500 depending on experience.

Qualifications

• Diploma or equivalent qualification.
• 1–2 years in sales administration, sales coordination, customer service, or order management.
• Experience in the semiconductor, electronics, or technology industry is a plus.
• Proficient in Microsoft Excel, Word, and Outlook; familiar with SAP/SQL processes.

Responsibilities

• Sales Administration: support quotations, reports, order summaries, and sales materials.
• Customer Order Management: process POs, SOs, order confirmations, and delivery schedules.
• Customer Coordination: update customers and distributors on status, pricing, and docs.
• Internal Coordination: work with sales, logistics, finance, planning for on-time delivery.
• Quotation & Pricing Support: prepare quotes and maintain pricing records.
• Inventory & Delivery Follow-up: monitor stock, shipments, and delays.
• Documentation & Data Management: maintain customer data and sales records in SAP/SQL.
• Sales Reporting: generate periodic sales and delivery reports.
• After-Sales Support: assist with complaints, enquiries, returns; coordinate internally.
• Office Administration: handle general admin, stationery, pantry supplies.
• Travel Arrangements: arrange business travel for staff and visitors.
• Administrative Records: maintain filing and service agreements.
• Other Duties: perform additional sales/administrative tasks as needed.

Skills

Microsoft Excel

Microsoft Word

Microsoft Outlook

Communication & coordination

Attention to detail

Education

Diploma or equivalent

Tools

SAP

SQL

Job description

Pasona Singapore Pte Ltd is seeking a detail‑oriented Sales Administration Executive to support the sales team in MacPherson. You will prepare quotations, manage orders, and coordinate with customers and internal colleagues to ensure on-time delivery.

The role requires 1–2 years in sales admin, proficiency in Excel/Outlook, and familiarity with SAP or SQL. Working hours are 9am to 6pm, with a salary up to SGD 3,500 depending on experience.