Sales Operations & Admin

OTTE INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

OTTE INTERNATIONAL PTE. LTD.

in Singapore is seeking a capable Administrative and Sales Support professional to manage end-to-end sales processes, supplier orders, and cost reimbursements, while maintaining filing and accounting documentation. You will assist in producing training materials and marketing collateral, keep office operations smooth, and collaborate with a small team to ensure timely delivery; proficiency in MS Excel and MS Office is essential.

Qualifications

• Diploma or equivalent required.
• Excellent proficiency with MS Excel and MS Office apps.
• Strong interpersonal and communication skills.
• Able to work independently and as part of a team.
• Attention to detail and good time management.

Responsibilities

• Full charge of sale end-to-end process, from raising quotation to invoices.
• Full charge of supplier orders processing.
• Handle business expense reimbursements— e.g., cash, credit cards, etc.
• Filing and scanning of receipts and source documents for accounting entries.
• Assist in printing and production of training course materials.
• Assist in updating course brochures, marketing and related materials.
• Familiar with sales operations environment.
• Provide general office administration and maintenance, like stationery and office pantry supplies.
• Experience with the Singapore SkillFuture's Registered Training Provider requirement is an advantage.

Skills

Interpersonal skills

Communication skills

Time management

Independent working

Team player

Meticulous

Education

Diploma holder

Tools

MS Excel

MS Office

Job description

Job Responsibilities:

• Full charge of sale end-to-end process, i.e. from raising quotation to invoices
• Full charge of supplier orders processing
• Handle business expense reimbursements— e.g., cash, credit cards, etc.
• Filing and scanning of receipts and source documents for accounting entries
• Assist in printing and production of training course materials
• Assist in updating course brochures, marketing and related materials.
• Familiar with sales operations environment
• Provide general office administration and maintenance, like stationery and office pantry supplies
• Experience with the Singapore SkillFuture's Registered Training Provider requirement is an advantage

Job Requirements:

• Minimum diploma holder
• Must be proficient in Microsoft Office apps, especially MS Excel
• Effective interpersonal and communication skills
• Ability to work independently and be a good team player
• Be meticulous and time management skills