Sales Operation Executive

GVig Singapore; Singapore; On-site; SGD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Professional development opportunities

Collaborative work environment

Regional/international exposure

Job summary

Global Vantage Innovative Group (GVig) is seeking a Sales Operations Executive to support OEM projects from inquiry to delivery. You will work across Business Development, R&D, Procurement, Production, Quality, Artwork/Design, Logistics and Finance, ensuring customer communications and project milestones stay on track.

Ideal candidates are highly organised, detail oriented and able to juggle multiple deadlines while maintaining strong internal and external collaboration to deliver accurate

Qualifications

• 1–3 years of experience in sales operations, sales administration, order management or project coordination.
• Experience in OEM, skincare, cosmetics, beauty, FMCG or manufacturing is an advantage.
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy.
• Good communication, coordination and follow-up skills.

Responsibilities

• Handle OEM customer inquiries, RFQs and quotation requests.
• Coordinate with R&D, Procurement, Production, Quality, Artwork and Logistics teams.
• Prepare quotations and ensure accuracy in pricing, specifications and requirements.
• Manage customer orders, purchase orders and delivery schedules.
• Track OEM projects from product development through to mass production and delivery.
• Follow up on project milestones, approvals, outstanding actions and deadlines.
• Maintain regular communication with customers and provide timely project updates.
• Resolve or escalation operational issues that may affect timelines or customer commitments.
• Maintain accurate customer, quotation, project and order records.
• Prepare sales, project status and order reports for the Business Manager.
• Ensure proper documentation and adherence to internal SOPs and processes.
• Support continuous improvement of sales and operational workflows.
• Manage and maintain integrity of customers details timely on CRM

Skills

Organisational skills

Time-management

Communication & coordination

Multidepartment collaboration

Proactive problem solving

CRM data management

MS Office Excel proficiency

Tools

Microsoft Office (Excel)

CRM familiarity

Job description

Global Vantage Innovative Group (GVig) is a leading player in the Beauty & Wellness industry in Asia, with a presence since 2011.

Our business encompasses both beauty and skincare manufacturing as well as our own premium skincare brands, including BelleWave™, SkinMTX™ and Specifix™ Professional. Our products and capabilities have established a global presence across 23 countries and 10,000 points of distribution, spanning professional spas, beauty salons, aesthetic centres and derma clinics.

As we continue to expand our OEM business, we are looking for a highly organised and commercially aware Sales Operations Executive to strengthen the execution and coordination of our growing customer portfolio.

Role Overview

The Sales Operations Executive will play a key role in supporting the OEM Business Manager and ensuring the smooth execution of customer projects from initial inquiry through to final delivery. You will work closely with Business Development, R&D, Procurement, Production, Quality, Artwork/Design, Logistics and Finance, while maintaining regular communication with customers.

This is a highly cross-functional role suited for someone who enjoys working in a fast-paced environment, is highly organised, follows through on details and is comfortable managing multiple projects and deadlines simultaneously.

The successful candidate will be an important link between commercial requirements and operational execution, ensuring that customer expectations, product specifications, timelines, pricing and documentation are accurately communicated and followed through.

For the right candidate, this position can serve as a strong foundation for future progression into Sales, Business Development, Account Management or Sales Operations Management within the OEM and beauty manufacturing industry

Key Responsibilities

• Handle OEM customer inquiries, RFQs and quotation requests.
• Coordinate with R&D, Procurement, Production, Quality, Artwork and Logistics teams.
• Prepare quotations and ensure accuracy in pricing, specifications and requirements.
• Manage customer orders, purchase orders and delivery schedules.
• Track OEM projects from product development through to mass production and delivery.
• Follow up on project milestones, approvals, outstanding actions and deadlines.
• Maintain regular communication with customers and provide timely project updates.
• Resolve or escalation operational issues that may affect timelines or customer commitments.
• Maintain accurate customer, quotation, project and order records.
• Prepare sales, project status and order reports for the Business Manager.
• Ensure proper documentation and adherence to internal SOPs and processes.
• Support continuous improvement of sales and operational workflows.
• Manage and maintain integrity of customers details timely on CRM

Requirements

• 1–3 years of experience in sales operations, sales administration, order management or project coordination.
• Experience in OEM, skincare, cosmetics, beauty, FMCG or manufacturing is an advantage.
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy.
• Good communication, coordination and follow-up skills.
• Able to manage multiple projects and deadlines simultaneously.
• Proactive, responsible and able to work independently.
• Strong problem-solving and interpersonal skills.
• Comfortable working with multiple internal departments and external customers.
• Proficient in Microsoft Office, particularly Excel.
• Commercially aware with a customer-focused mindset.

What we offer

• Competitive salary and benefits package.
• Professional development and career growth opportunities.
• Collaborative and supportive work environment.
• Opportunities to work with regional and international customer across the beauty and wellness industry.