Sales Coordinator (Gul Crescent)

FASTGIG PTE. LTD.; Singapore; On-site; SGD 29,000 - 38,000; Full time

Job summary

FASTGIG PTE. LTD. is hiring a Sales Administration/Logistics coordinator to manage quotations, orders, and shipping documentation using BC365. The role focuses on maintaining accurate records and supporting the Sales team with timely responses.

You will coordinate deliveries, monitor ETD/ETA, and liaise with Warehouse, Production, and Finance to ensure smooth order fulfillment and compliant invoicing. Strong Excel/Word skills and attention to detail are essential.

Qualifications

• Diploma in Business Administration, Logistics, Supply Chain Management or related discipline.
• 2–4 years of experience in sales administration, sales operations, order processing or logistics coordination.
• Proficient in Microsoft Excel and Word; familiar with import/export documentation and international shipment coordination.
• Experience with BC365 or other ERP systems is preferred; experience in chemical, pesticide or manufacturing industries is a plus.

Responsibilities

• Prepare quotations and Proforma Invoices, and process Sales Orders in BC365.
• Verify customer purchase orders against quotations and maintain sales records.
• Coordinate delivery schedules, freight bookings, and container trucking; prepare shipping documents.
• Monitor ETD/ETA and delivery status; provide updates to customers and the Sales team.
• Check stock availability, coordinate with Warehouse and Production, and maintain trackers.
• Prepare daily order status updates and liaise with Finance on invoicing and payments.
• Keep records audit-ready.

Skills

Organizational skills

Attention to detail

Coordination skills

Multitasking

Education

Diploma in Business Administration/Logistics

Tools

Microsoft Excel

Microsoft Word

BC365 ERP

ERP systems

Job description

Other Information

Salary: $2600 - $3400

Location: West Side, Gul Crescent

Working Hours: Mon to Fri, 8am-5pm

Job Description

Prepare quotations and Proforma Invoices, process Sales Orders in Microsoft Dynamics 365 Business Central (BC365), verify customer purchase orders against quotations, and maintain accurate customer and sales records Coordinate delivery schedules, freight bookings and container trucking; prepare and check shipping documents such as commercial invoices and packing lists; monitor ETD, ETA and delivery status; and keep customers and the Sales team informed of progress and delays Check stock availability and pricing in BC365, coordinate allocation with Warehouse and Production, and maintain order and shipment trackers Prepare daily order status updates for management, liaise with Finance on invoicing and payments, and keep records audit-ready

Job Requirements

• Diploma in Business Administration, Logistics, Supply Chain Management or a related discipline, with 2-4 years of experience in sales administration, sales operations, order processing or logistics coordination
• Proficient in Microsoft Excel and Word; familiarity with import/export documentation and international shipment coordination
• Strong organizational skills, attention to detail and the ability to manage multiple orders and deadlines independently
• Good communication and coordination skills; experience with BC365 or other ERP systems, or in the chemical, pesticide or manufacturing industry, will be an advantage

EA Personnel Name: Low Jia Yi

EA Personnel No: R25127265

EA License No: 22C1034