Sales Admin (Gul Crescent)

Fastgig Sdn. Bhd.; Singapore; On-site; SGD 29,000 - 38,000; Full time

Job summary

Fastgig Sdn. Bhd. is seeking a proactive Sales Administration professional to support orders and quotations, process sales orders in BC365, and maintain accurate customer records.

You will verify PO against quotations and coordinate delivery schedules with freight providers to ensure on-time shipments. The role requires a Diploma in Business Administration or related field, 2–4 years of relevant experience, strong Excel/Word skills, and familiarity with import/export documentation.

Qualifications

• Diploma in Business Administration or related field with 2–4 years of experience in sales administration or logistics coordination
• Proficient in Microsoft Excel and Word; familiarity with import/export documentation and international shipment coordination
• Strong organizational skills, attention to detail and ability to manage multiple orders and deadlines independently
• Good communication and coordination skills; experience with BC365 or other ERP systems is advantageous

Responsibilities

• Prepare quotations and Proforma Invoices, process Sales Orders in BC365, verify customer purchase orders against quotations, and maintain accurate customer and sales records
• Coordinate delivery schedules, freight bookings and container trucking; prepare and check shipping documents; monitor ETD, ETA and delivery status; inform customers and Sales team of progress and delays
• Check stock availability and pricing in BC365, coordinate allocation with Warehouse and Production, and maintain order and shipment trackers
• Prepare daily order status updates for management, liaise with Finance on invoicing and payments, and keep records audit-ready

Skills

MS Excel

MS Word

Attention to detail

Strong communication

Education

Diploma in Business Administration / Logistics / Supply Chain

Tools

BC365

Job description

Other Information

• Salary: $2600 - $3400
• Location: West Side, Gul Crescent
• Working Hours: Mon to Fri, 8am-5pm

Job Description

• Prepare quotations and Proforma Invoices, process Sales Orders in Microsoft Dynamics 365 Business Central (BC365), verify customer purchase orders against quotations, and maintain accurate customer and sales records
• Coordinate delivery schedules, freight bookings and container trucking; prepare and check shipping documents such as commercial invoices and packing lists; monitor ETD, ETA and delivery status; and keep customers and the Sales team informed of progress and delays
• Check stock availability and pricing in BC365, coordinate allocation with Warehouse and Production, and maintain order and shipment trackers
• Prepare daily order status updates for management, liaise with Finance on invoicing and payments, and keep records audit-ready

Job Requirements

• Diploma in Business Administration, Logistics, Supply Chain Management or a related discipline, with 2–4 years of experience in sales administration, sales operations, order processing or logistics coordination
• Proficient in Microsoft Excel and Word; familiarity with import/export documentation and international shipment coordination
• Strong organizational skills, attention to detail and the ability to manage multiple orders and deadlines independently
• Good communication and coordination skills; experience with BC365 or other ERP systems, or in the chemical, pesticide or manufacturing industry, will be an advantage

EA Personnel Name: Low Jia Yi
EA Personnel No: R25127265
EA License No: 22C1034