sales coordinator

LUSH PLATTERS PTE. LTD.; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

Lush Platters PTE. LTD. is seeking a Customer Service/Admin Executive to ensure smooth operations for private and corporate events in Singapore. You will oversee day-to-day operations, coordinate with teams on event planning, and handle client quotes and invoicing with accuracy.

You will also support catering operations, manage inventory, ensure health and safety compliance, and maintain high standards of customer care across rotating shifts, including weekends and public holidays.

Qualifications

• Proven experience in an administrative or office management role (experience in event planning is a plus).
• Proficiency in MS Office and general office management systems and procedures.
• Strong time management and organisational skills with the ability to prioritise multiple tasks.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving abilities.
• Experience in managing budgets, quoting, and invoicing.
• Flexibility to work rotating shifts, including weekends and public holidays as needed.

Responsibilities

• Oversee day-to-day operations in the office, ensuring smooth workflow across all functions.
• Coordinate with team members to ensure efficient event planning, logistics, and client services.
• Assist with catering operations, ensuring high-quality standards are met.
• Support corporate clients with event planning, organisation, and coordination, ensuring all needs are met.
• Work closely with clients to provide personalised quotes and invoices for services.
• Coordinate event logistics, including driver schedules and delivery arrangements, ensuring timely execution.
• Handle quoting, invoicing, and payments, ensuring accuracy in all financial transactions.
• Assist with basic accounting tasks such as tracking invoices and payments.
• Perform inventory audits and monitor stock levels, ensuring all necessary supplies are ordered and replenished.
• Assist staff with monthly expenses and claims.
• Ensure all operations meet company standards and comply with health and safety regulations.
• Drive adherence to Standard Operating Procedures (SOPs), policies, and service standards across the team.
• Regularly audit safety, hygiene, and service practices to maintain compliance with internal and external regulations.
• Build strong working relationships with team members, other departments, and vendors to ensure smooth communication and cooperation.
• Ensure excellent customer care by addressing client inquiries, resolving complaints, and delivering exceptional customer experiences.
• Maintain a positive and professional approach when dealing with both customers and colleagues.

Skills

MS Office

Time management

Organisational skills

Written & verbal communication

Attention to detail

Budgeting & invoicing

Multicultural teamwork

Problem solving

Tools

Office management software

Job description

Job Description & Requirements

Overview:

Lush Platters is the pioneer of luxury cheese platters and grazing tables in the Little Red Dot, offering a fresh and creative approach to catering for private and corporate events. We take pride in consistently delivering fresh, delicious, and high-quality food, paired with creative visual displays and exceptional customer service. We are looking for a Customer Service/Admin Executive to join our team and ensure the smooth running of our operations.

Key Responsibilities:

Oversee Operations

• Manage the day-to-day operations in the office, ensuring smooth workflow across all functions.
• Coordinate with team members to ensure efficient event planning, logistics, and client services.
• Assist with catering operations, ensuring high-quality standards are met.

Client and Event Management

• Support corporate clients with event planning, organisation, and coordination, ensuring all needs are met.
• Work closely with clients to provide personalised quotes and invoices for services.
• Coordinate event logistics, including driver schedules and delivery arrangements, ensuring timely execution.

Financial and Administrative Duties

• Handle quoting, invoicing, and payments, ensuring accuracy in all financial transactions.
• Assist with basic accounting tasks such as tracking invoices and payments.
• Perform inventory audits and monitor stock levels, ensuring all necessary supplies are ordered and replenished.
• Assist staff with monthly expenses and claims.

Compliance and Standards

• Ensure all operations meet company standards and comply with health and safety regulations.
• Drive adherence to Standard Operating Procedures (SOPs), policies, and service standards across the team.
• Regularly audit safety, hygiene, and service practices to maintain compliance with internal and external regulations.

Team Collaboration

• Build strong working relationships with team members, other departments, and vendors to ensure smooth communication and cooperation.

Customer Care

• Ensure excellent customer care by addressing client inquiries, resolving complaints, and delivering exceptional customer experiences.
• Maintain a positive and professional approach when dealing with both customers and colleagues.

Requirements and Skills:

• Proven experience in an administrative or office management role (experience in event planning is a plus).
• Proficiency in MS Office and general office management systems and procedures.
• Strong time management and organisational skills with the ability to prioritise multiple tasks.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving abilities.
• Comfortable managing a multicultural team and fostering a collaborative environment.
• Experience in managing budgets, quoting, and invoicing.
• Flexibility to work rotating shifts, including weekends and public holidays as needed.

Join Our Team:

We offer a dynamic work environment and the opportunity to be part of an award-winning team known for its creative flair and dedication to quality. The position requires a 5.5-day work week, with weekend shifts on rotation.