Sales & Administrative Executive (Business Development)

Industrial & Commercial Facilities Management Pte. Ltd.; Singapore; Vor Ort; SGD 36.000 - 48.000; Vollzeit

Zusammenfassung

Industrial & Commercial Facilities Management Pte. Ltd. is seeking a detail-oriented Sales & Administrative Executive to support the Business Development team with billing, tenders, quotations, and documentation management.

You will prepare billing listings, compile documents, and update records for contracts, renewals, and terminations while coordinating with internal departments and external vendors. Site visits are requested as needed to gather information for tenders.

Qualifikationen

• Diploma or Degree in Business, Facilities Management, Engineering, or related field.
• Prior experience in admin support, sales coordination, billing, tender prep or related role is a plus.
• Proficient in Microsoft Office applications, especially Excel and Word.
• Strong organisational skills and ability to manage multiple tasks with attention to detail.
• Good communication and coordination skills.
• Able to work independently as well as in a team.
• Willingness to attend site visits or meetings when required.

Aufgaben

• Prepare monthly recurring and ad-hoc billing listings for submission to Finance.
• Compile supporting documents: LOAs, POs, quotations, addendums, agreements.
• Update billing records for new contracts, renewals, variations, terminations.
• Assist BD team with tender submissions and quotation costing.
• Compile site information including quantities, consumables, equipment, pricing.
• Obtain and organise vendor quotations and supporting documents.
• Attend site visits and meetings with the BD team as required.
• Take site photographs and notes for tender preparation.
• Maintain BD documents and contract records in tracking spreadsheets.
• Liaise with internal departments and external parties as needed.

Kenntnisse

Organisational skills

Attention to detail

Multi-tasking

Communication skills

Coordination

MS Office

Ausbildung

Diploma or Degree in Business/Facilities Management/Engineering

Tools

MS Office (Excel/Word)

Jobbeschreibung

About the role

Industrial & Commercial Facilities Management Pte. Ltd. is looking for a detail-oriented and organised Sales & Administrative Executive to provide administrative and sales support to our Business Development (BD) Department. The role focuses on billing preparation, tender and quotation support, documentation management, and coordination with internal departments and external vendors.

Key responsibilities:

• Prepare monthly recurring and ad-hoc billing listings for submission to the Finance Department.
• Compile supporting documents, including agreements, Letters of Award (LOAs), Purchase Orders (POs), quotations and addendums.
• Update billing records for new contracts, renewals, contract variations and terminations.
• Assist the BD team in collating information for tender submissions and quotation costing.
• Compile site information, including toilet quantities, consumables, equipment, machinery requirements and pricing.
• Obtain, compile and organise vendor and supplier quotations and other supporting documents.
• Attend site visits and meetings with the BD team when required.
• Take and organise site photographs, notes and relevant information for tender and quotation preparation.
• Maintain and organise BD documents, contract records and tracking spreadsheets.
• Liaise with internal departments and external parties when necessary.

Requirements:

• Diploma or Degree in Business, Facilities Management, Engineering, or a related discipline.
• Prior experience in administrative support, sales coordination, billing, tender preparation or a related role will be an advantage.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Strong organisational skills, attention to detail and ability to manage multiple tasks.
• Good communication and coordination skills.
• Able to work independently as well as collaboratively within a team.
• Willingness to attend site visits or meetings when required.