Business Support Executive

JAC Recruitment; Singapore; On-site; SGD 40,000 - 54,000; Full time

Job summary

JAC Recruitment Singapore is seeking a proactive Business Support Executive to join the Medical Division and support the Sales team in a fast-paced healthcare environment. You will prepare quotations, manage purchase orders, tender submissions, process orders, and coordinate with Sales, Finance, Procurement and Logistics to ensure timely delivery.

The role requires a Diploma or Bachelor’s degree, at least 3 years in sales support or order management, strong communication, and meticulous

Qualifications

• Diploma or degree in a related field.
• At least 3 years of experience in Sales Support, Customer Service, Order Management or related function.
• Proven experience handling quotations, PO, and order processing.
• Experience liaising with Sales teams in a fast-paced environment.
• Familiarity with tender submissions, especially for government/institutional projects.
• Proficient in MS Office; ERP systems experience; SAGE preferred.

Responsibilities

• Prepare accurate quotations, proposals, and tender submissions.
• Manage sales order processing from placement to fulfillment.
• Coordinate with Sales, Finance, Procurement, Logistics for smooth order execution.
• Monitor order status and delivery schedules; follow up on inquiries and outstanding orders.
• Maintain customer records and generate sales/management reports.
• Utilize ERP system (SAGE) for daily operations and data accuracy.

Skills

Quotations handling

Purchase orders

Order processing

Customer service

Communication skills

Multitasking

Education

Diploma or Bachelor's Degree in Business Admin, Science, Engineering

Tools

SAGE ERP

MS Excel

MS Word

PowerPoint

Job description

About The Company

A leading regional solutions provider in the science and healthcare sector, the organization specializes in enabling access to world-class technologies and delivering comprehensive end-to-end solutions. Its expertise spans research laboratories, quality control, pharmaceutical manufacturing, clinical diagnostics, and patient care across Asia.

Responsibilities

We are seeking a proactive, organized, and detail-oriented Business Support Executive to provide comprehensive administrative and operational support to the Sales team. This role is critical in ensuring smooth sales operations, customer satisfaction, and efficient coordination between internal departments. The successful candidate will be responsible for managing quotations, purchase orders, tender submissions, order processing, customer communications, reporting, and other sales support functions. The position operates within the Medical Division, which supports hospitals, government institutions, and healthcare organizations. As such, the environment is highly dynamic and fast-paced, requiring strong multitasking abilities and excellent communication skills. Support and guidance will be provided to help the successful candidate become familiar with products, processes, and internal systems.

Sales Administration & Order Management

• Prepare accurate and timely quotations, proposals, and tender submissions.
• Manage sales order processing from order placement through fulfillment.
• Ensure all customer orders are processed efficiently and accurately.
• Monitor order status and coordinate delivery schedules.
• Liaise closely with Sales, Finance, Procurement, Logistics, and other departments to ensure smooth order execution.
• Follow up on customer enquiries, quotations, and outstanding orders.
• Support sales activities through timely preparation of administrative documents.

Customer Support & Coordination

• Serve as the key contact person for customers regarding operational and administrative matters.
• Maintain professional and responsive communication with customers.
• Build strong relationships with clients through effective service support.
• Resolve customer issues and administrative concerns promptly by coordinating with internal stakeholders.

Tender & Project Support

• Assist with government and institutional tender submissions.
• Prepare required documentation for project tenders and procurement opportunities.li>Ensure tender requirements are accurately compiled and submitted within deadlines.
• Coordinate with the sales team throughout the project bidding process.

Reporting & Documentation

• Maintain accurate and up-to-date customer records and sales databases.
• Generate sales reports, performance reports, and management reports as required.
• Ensure proper filing and documentation of quotations, purchase orders, contracts, tender documents, and customer correspondence.
• Support data analysis and reporting activities for business monitoring purposes.

Systems & Process Support

• Utilize the company's ERP system (SAGE) for daily operational activities.
• Maintain accurate transaction records within the system.
• Support inventory coordination and sales administration processes.
• Participate in process improvement initiatives to enhance operational efficiency and service quality.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Science, Engineering, or a related discipline.
• Minimum 3 years of experience in Sales Support, Customer Service, Order Management, Business Administration, or a related function.
• Proven experience in handling quotations, purchase orders (PO), and order processing is mandatory.
• Experience supporting and liaising closely with sales teams in a fast-paced environment.
• Familiarity with tender submissions, particularly government or institutional projects, will be highly advantageous.
• Proficient in Microsoft Office applications, especially Excel, Word, and PowerPoint.
• Experience using ERP systems; knowledge of SAGE is preferred.
• Strong communication and interpersonal skills with the ability to build effective relationships with customers and internal stakeholders.
• Highly organized, meticulous, and able to manage multiple priorities and deadlines.
• Positive attitude, customer-focused mindset, and willingness to learn.
• Ability to work independently as well as collaboratively within a team environment.
• Experience in the medical devices, healthcare, scientific instruments, pharmaceutical, or laboratory industries will be an added advantage.

Working Location: Singapore