Billing & Tender Support Executive

Industrial & Commercial Facilities Management Pte. Ltd.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Industrial & Commercial Facilities Management Pte. Ltd. is seeking a detail-oriented Sales & Administrative Executive to support the Business Development team with billing, tenders, quotations, and documentation management.

You will prepare billing listings, compile documents, and update records for contracts, renewals, and terminations while coordinating with internal departments and external vendors. Site visits are requested as needed to gather information for tenders.

Qualifications

• Diploma or Degree in Business, Facilities Management, Engineering, or related field.
• Prior experience in admin support, sales coordination, billing, tender prep or related role is a plus.
• Proficient in Microsoft Office applications, especially Excel and Word.
• Strong organisational skills and ability to manage multiple tasks with attention to detail.
• Good communication and coordination skills.
• Able to work independently as well as in a team.
• Willingness to attend site visits or meetings when required.

Responsibilities

• Prepare monthly recurring and ad-hoc billing listings for submission to Finance.
• Compile supporting documents: LOAs, POs, quotations, addendums, agreements.
• Update billing records for new contracts, renewals, variations, terminations.
• Assist BD team with tender submissions and quotation costing.
• Compile site information including quantities, consumables, equipment, pricing.
• Obtain and organise vendor quotations and supporting documents.
• Attend site visits and meetings with the BD team as required.
• Take site photographs and notes for tender preparation.
• Maintain BD documents and contract records in tracking spreadsheets.
• Liaise with internal departments and external parties as needed.

Skills

Organisational skills

Attention to detail

Multi-tasking

Communication skills

Coordination

MS Office

Education

Diploma or Degree in Business/Facilities Management/Engineering

Tools

MS Office (Excel/Word)

Job description

Industrial & Commercial Facilities Management Pte. Ltd. is seeking a detail-oriented Sales & Administrative Executive to support the Business Development team with billing, tenders, quotations, and documentation management.

You will prepare billing listings, compile documents, and update records for contracts, renewals, and terminations while coordinating with internal departments and external vendors. Site visits are requested as needed to gather information for tenders.