Sales Admin & Reporting Executive

Search Personnel Pte Ltd; Singapore; On-site; SGD 49,000 - 58,000; Full time

Job summary

Search Personnel Pte Ltd in Singapore is seeking a Sales Admin & Reporting Executive to support daily sales operations, prepare documentation, and maintain customer, driver and contract records.

The role requires a Diploma in Business Administration or related field, 2–4 years of experience, and proficiency in Excel, PowerPoint, and MS Office. This is a permanent position based at Ubi with a Mon–Fri 8:30am–5:30pm schedule and a salary up to SGD 4,800 monthly plus AWS and medical benefits.

Qualifications

• Diploma in Business Administration, Business Management or related discipline.
• Preferably 2–4 years of relevant experience in sales administration, business support, operations coordination or corporate reporting.
• Strong administrative, organisational and stakeholder-coordination skills.
• Proficient in Microsoft Excel, PowerPoint and other Microsoft Office applications.
• Meticulous and able to manage multiple reporting deadlines independently.
• Exposure to sustainability, ESG, risk, compliance, audit or governance work would be advantageous.
• Experience with contract administration, procurement or enterprise systems would be advantageous.

Responsibilities

• Provide administrative support for daily Sales operations and customer-account activities.
• Prepare rental, renewal and endorsement documentation.
• Maintain customer, driver and contract information in company systems.
• Ensure contracts and supporting documents are properly filed and archived.
• Coordinate insurance activation and issuance of cover notes.
• Raise POs and support vehicle-purchase administration.
• Assist with billing verification, supplier invoices and supporting documentation.
• Prepare weekly and monthly Sales reports.
• Provide backup coverage for key Sales Administration duties.
• Coordinate information required for sustainability, risk and corporate reporting.
• Maintain reporting trackers, supporting records and submission schedules.
• Follow up with departments on outstanding data and action items.
• Assist with management reports, presentations and Group Office submissions.
• Support updates to sustainability KPIs, risk registers and related records.
• Coordinate follow-up actions from risk, audit, governance and business-continuity reviews.
• Support sustainability and risk-awareness initiatives.
• Escalate overdue submissions or matters requiring management attention.

Skills

Administrative skills

Organisational skills

Stakeholder coordination

Microsoft Excel

Microsoft PowerPoint

Microsoft Office

Multitasking

ESG/sustainability exposure

Contract administration

Procurement experience

Education

Diploma in Business Administration

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Office

Job description

• Position: Sales Admin & Reporting Executive
• Location: Ubi
• Working hours: Monday to Friday (8:30am - 5:30pm)
• Salary (commensurate with experience): Up to $4,800 Monthly Basic Salary + AWS + Medical Benefits
• Duration: Permanent
• Industry: Transportation

Main Responsibilities:

• Provide administrative support for daily Sales operations and customer-account activities.
• Prepare rental, renewal and endorsement documentation.
• Maintain customer, driver and contract information in company systems.
• Ensure contracts and supporting documents are properly filed and archived.
• Coordinate insurance activation and issuance of cover notes.
• Raise POs and support vehicle-purchase administration.
• Assist with billing verification, supplier invoices and supporting documentation.
• Prepare weekly and monthly Sales reports.
• Provide backup coverage for key Sales Administration duties.
• Coordinate information required for sustainability, risk and corporate reporting.
• Maintain reporting trackers, supporting records and submission schedules.
• Follow up with departments on outstanding data and action items.
• Assist with management reports, presentations and Group Office submissions.
• Support updates to sustainability KPIs, risk registers and related records.
• Coordinate follow-up actions from risk, audit, governance and business-continuity reviews.
• Support sustainability and risk-awareness initiatives.
• Escalate overdue submissions or matters requiring management attention.

Requirements:

• Diploma in Business Administration, Business Management or a related discipline.
• Preferably 2–4 years of relevant experience in sales administration, business support, operations coordination or corporate reporting.
• Strong administrative, organisational and stakeholder-coordination skills.
• Proficient in Microsoft Excel, PowerPoint and other Microsoft Office applications.
• Meticulous and able to manage multiple reporting deadlines independently.
• Exposure to sustainability, ESG, risk, compliance, audit or governance work would be advantageous.
• Experience with contract administration, procurement or enterprise systems would be advantageous.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Abby Pang

Deputy Consulting Director (APAC)

Reg no.: R2093867

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.