Sales Operations & Reporting Specialist

Search Personnel Pte Ltd; Singapore; On-site; SGD 49,000 - 58,000; Full time

Job summary

Search Personnel Pte Ltd in Singapore is seeking a Sales Admin & Reporting Executive to support daily sales operations, prepare documentation, and maintain customer, driver and contract records.

The role requires a Diploma in Business Administration or related field, 2–4 years of experience, and proficiency in Excel, PowerPoint, and MS Office. This is a permanent position based at Ubi with a Mon–Fri 8:30am–5:30pm schedule and a salary up to SGD 4,800 monthly plus AWS and medical benefits.

Qualifications

• Diploma in Business Administration, Business Management or related discipline.
• Preferably 2–4 years of relevant experience in sales administration, business support, operations coordination or corporate reporting.
• Strong administrative, organisational and stakeholder-coordination skills.
• Proficient in Microsoft Excel, PowerPoint and other Microsoft Office applications.
• Meticulous and able to manage multiple reporting deadlines independently.
• Exposure to sustainability, ESG, risk, compliance, audit or governance work would be advantageous.
• Experience with contract administration, procurement or enterprise systems would be advantageous.

Responsibilities

• Provide administrative support for daily Sales operations and customer-account activities.
• Prepare rental, renewal and endorsement documentation.
• Maintain customer, driver and contract information in company systems.
• Ensure contracts and supporting documents are properly filed and archived.
• Coordinate insurance activation and issuance of cover notes.
• Raise POs and support vehicle-purchase administration.
• Assist with billing verification, supplier invoices and supporting documentation.
• Prepare weekly and monthly Sales reports.
• Provide backup coverage for key Sales Administration duties.
• Coordinate information required for sustainability, risk and corporate reporting.
• Maintain reporting trackers, supporting records and submission schedules.
• Follow up with departments on outstanding data and action items.
• Assist with management reports, presentations and Group Office submissions.
• Support updates to sustainability KPIs, risk registers and related records.
• Coordinate follow-up actions from risk, audit, governance and business-continuity reviews.
• Support sustainability and risk-awareness initiatives.
• Escalate overdue submissions or matters requiring management attention.

Skills

Administrative skills

Organisational skills

Stakeholder coordination

Microsoft Excel

Microsoft PowerPoint

Microsoft Office

Multitasking

ESG/sustainability exposure

Contract administration

Procurement experience

Education

Diploma in Business Administration

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Office

Job description

Search Personnel Pte Ltd in Singapore is seeking a Sales Admin & Reporting Executive to support daily sales operations, prepare documentation, and maintain customer, driver and contract records.

The role requires a Diploma in Business Administration or related field, 2–4 years of experience, and proficiency in Excel, PowerPoint, and MS Office. This is a permanent position based at Ubi with a Mon–Fri 8:30am–5:30pm schedule and a salary up to SGD 4,800 monthly plus AWS and medical benefits.