Sales Admin

MK Vehicle Rental Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A vehicle rental company in Singapore is seeking an administrative assistant to support client engagement and vehicle management. You'll handle inquiries regarding rental services and ensure accurate records are maintained. Responsibilities include coordinating with departments, preparing documentation, and assisting in accounts management. Ideal candidates should be initiative-driven, possess strong communication skills, and be computer literate. The position requires adaptability in a fast-paced environment.

Qualifications

• Initiative and responsibility in handling tasks.
• Strong communication and explanation skills.
• Ability to work in a fast-paced environment and meet deadlines.
• Basic knowledge of Excel and Word.

Responsibilities

• Engage clients for vehicle rental services and inquiries.
• Check vehicle conditions and update records.
• Assist with account functions and data entry.
• Coordinate with internal departments on tasks.

Skills

Good initiative

Good arrangement skills

Strong communication skills

Ability to work under pressure

Computer literate (Excel, Word)

Education

Knowledge of vehicle rental or insurance

Job description

Overview

• Engage and assist potential & existing clients for our company services, mainly vehicle rental, trading & insurance renewal enquires

• Daily checking of location, tally with our system vehicles & entry of vehicle check records.

• Arranging the rental & trading process of all incoming & outgoing vehicles, including updating the progress record in the system

• Review & elaborate to the client for any resulting repair damages or accident liability, and follow up with the repair department on repair quotations & progress.

• Engage with authorities & insurance company for accident claims and traffic offence/fines.

• Preparation of quotations, loan applications, invoicing & agreement documentation, and ensuring all arrangements & documents are completed in timely manner for the transactions.

• Ensure all related documents are collected & uploaded, filed accordingly & software system database records are up-to-date.

• Assist in accounts AR or AP functions & data entry, like preparing quotations, issuing invoices, and entering purchases.

• Maintenance of own company & sales vehicle database records and filing. Timely upload & update online posting & pricing for our services.

• Send invoices & SOA. Follow up on outstanding payments & timely report to the account department for any potential bad debt

• Communicate & coordinate with internal departments

• Other ad-hoc duties as assigned.

Job Requirements

• Has good initiative, good arrangement skills & high responsibility;

• Good communication & elaboration skills

• Able to work under pressure and fast-paced environment i.e., meet tight deadlines;

• Computer literate (i.e. excel, words, etc.);

• Some knowledge of vehicle rental, trading or insurance-related processing skills is preferred.

Working Hours

5.5 days alternate: 09:00 am - 06:00 pm (Monday – Friday), 9:00 am – 2.30 pm (Alternate Saturday)