Sales Admin Executive

SECUREX GS PTE. LTD; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

SECUREX GS PTE. LTD is seeking a capable orders administrator to process sales orders, verify pricing and customer details, and coordinate stock replenishment and deliveries to customers.

You will set up new customer/supplier data, maintain records, handle inquiries by phone or email, prepare shipping documents, prepare invoices, and support the sales team with quotations. Team player who can work under pressure is valued.

Qualifications

• 2 years and above of related working experience.
• Good communication and interpersonal skills to manage both internal and external customers.
• Highly meticulous with an eye for details.
• Fast worker who can work well under pressure.
• Independent, able to complete own tasks on time and a team player.

Responsibilities

• Manage sales order processing based on work order and ensure accuracy in pricing and product details
• Verify customer's payment or credit status or obtain credit authorization from management
• Verify order details and contact customers if necessary
• Check stock availability, raise purchase requisition where necessary and coordinate stock replenishment
• System set up and data entry for new customers and suppliers; and ensure that customers records are accurate and up to date
• Ensure proper housekeeping and filing of documents and records
• Liaise with warehouse and ensure timely delivery to customers sites
• Preparing shipping documents and arrange shipment for export sales where applicable
• Preparation and submission of invoices for timely billing
• Support sales team with enquiries and assist with sales quotations for standard items
• Handle enquiries either through phone or emails
• Participate in internal audit and quarterly stock take

Job description

Responsibilities:

• Manage sales order processing based on work order and ensure accuracy in pricing and product details

• Verify customer's payment or credit status or obtain credit authorization from management

• Verify order details and contact customers if necessary

• Check stock availability, raise purchase requisition where necessary and coordinate stock replenishment

• System set up and data entry for new customers and suppliers; and ensure that customers records are accurate and up to date

• Ensure proper housekeeping and filing of documents and records

• Liaise with warehouse and ensure timely delivery to customers sites

• Preparing shipping documents and arrange shipment for export sales where applicable

• Preparation and submission of invoices for timely billing

• Support sales team with enquiries and assist with sales quotations for standard items

• Handle enquiries either through phone or emails

• Participate in internal audit and quarterly stock take

Requirements:

• 2 years and above of related working experience

• Good communication and interpersonal skills to manage both internal and external customers

• Highly meticulous with an eye for details

• Fast worker who can work well under pressure

• Independent, able to complete own tasks on time and a team player