Sales Admin Executive (Manufacturing / Engineering)

Meiden Singapore Pte Ltd; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

Meiden Singapore Pte Ltd is seeking a proactive Sales Administration Executive to support tender submissions, process customer orders in the ERP system, and ensure accurate pricing and documentation. You will liaise with Sales, Finance and Warehouse to maintain smooth order processing and fulfilment.

The role requires a Diploma in Business Administration or Logistics and 1–2 years' experience in sales administration or logistics coordination.

Qualifications

• Diploma in Business Administration or Logistics is required.
• 1–2 years of relevant experience in sales administration, order processing or logistics coordination.
• Proficient in Microsoft Office applications.
• Experience with ERP systems is a plus.
• Good communication and coordination skills.
• Meticulous, organized and able to manage multiple tasks.

Responsibilities

• Prepare tender documents and assist the Sales Manager with tender submissions, including reviewing tender requirements and conditions.
• Track and monitor the progress of awarded contracts, ensuring timely follow-up on contractual requirements.
• Process customer purchase orders and create Sales Orders (SO) in the ERP system.
• Verify order details, pricing, product specifications and delivery requirements to ensure accuracy.
• Prepare Delivery Orders (DO), packing lists, invoices and other sales-related documentation.
• Coordinate shipment arrangements with freight forwarders and logistics providers.
• Monitor order fulfilment, shipment schedules and delivery status to ensure timely deliveries.
• Handle customer enquiries and follow up on order-related matters.
• Maintain accurate and up-to-date sales records, customer information and shipping documentation.
• Liaise with Sales, Finance, Warehouse and other internal departments to ensure smooth order processing and fulfilment.
• Perform other ad-hoc administrative duties as assigned.

Skills

MS Office

ERP systems

Communication

Coordination

Multi-tasking

Teamwork

Independent worker

Education

Diploma in Business Admin

Job description

Key Responsibilities

• Prepare tender documents and assist the Sales Manager with tender submissions, including reviewing tender requirements and conditions.

• Track and monitor the progress of awarded contracts, ensuring timely follow-up on contractual requirements.

• Process customer purchase orders and create Sales Orders (SO) in the ERP system.

• Verify order details, pricing, product specifications and delivery requirements to ensure accuracy.

• Prepare Delivery Orders (DO), packing lists, invoices and other sales-related documentation.

• Coordinate shipment arrangements with freight forwarders and logistics providers.

• Monitor order fulfilment, shipment schedules and delivery status to ensure timely deliveries.

• Handle customer enquiries and follow up on order-related matters.

• Maintain accurate and up-to-date sales records, customer information and shipping documentation.

• Liaise with Sales, Finance, Warehouse and other internal departments to ensure smooth order processing and fulfilment.

• Perform other ad-hoc administrative duties as assigned.

Qualifications & Experience

• Minimum Diploma in Business Administration, Logistics or related discipline.

• At least 1–2 years of relevant experience in sales administration, order processing or logistics coordination.

• Proficient in Microsoft Office applications.

• Experience with ERP systems will be an added advantage.

• Good communication and coordination skills.

• Meticulous, organized and able to manage multiple tasks effectively.

• Able to work independently and as part of a team.