Admin Assistant (6 months contract)

Alliance Healthcare Group Limited; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Alliance Healthcare Group Limited in Singapore is seeking an organized Administrative Assistant to support our Corporate Sales team. You will provide day-to-day administrative and coordination support, maintain sales records, and prepare documents and reports to keep client engagements on track.

The role requires attention to detail, proficiency with Microsoft Office, and the ability to liaise with corporate clients and internal departments.

Qualifications

• Diploma in Business Administration, Marketing, Management, or a related field.
• Previous experience in an administrative, sales-support, customer-service, or office-coordination role is preferred.
• Experience in healthcare, insurance, managed care, employee benefits, or third-party administration is an advantage.
• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, Outlook, and Teams.
• Strong written and verbal communication skills.
• Good numerical ability and attention to detail.

Responsibilities

• Provide administrative and clerical support to the Corporate Sales team.
• Prepare, format, and organize proposals, presentations, quotations, contracts, renewal documents, and client correspondence.
• Coordinate appointments, meetings, presentations, and follow-up activities with corporate clients and prospects.
• Maintain accurate client, prospect, contract, and sales activity records in the company’s CRM system or relevant databases.
• Monitor submission deadlines, proposal status, contract renewals, and outstanding client requirements.
• Assist the sales team with client onboarding and ensure that required documents are complete and submitted to the appropriate internal departments.
• Coordinate with operations, finance, customer service, claims, provider relations, and other departments to support client requirements.
• Respond to routine client enquiries professionally and direct more complex matters to the appropriate team member.
• Maintain organized electronic and physical filing systems for contracts, proposals, client records, and other sales documents.
• Support the planning and coordination of client meetings, corporate events, presentations, and business-development activities.
• Handle confidential company, client, and member information in accordance with applicable privacy policies and procedures.
• Perform other administrative duties assigned by the Corporate Sales Managers.

Skills

Communication skills

Numerical ability

Attention to detail

Education

Diploma in Business Administration, Marketing, Management, or a related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

Job description

We are seeking an organized, proactive, and detail-oriented Administrative Assistant to support our Corporate Sales team. The successful candidate will provide day-to-day administrative and coordination support, maintain accurate sales records, prepare documents and reports, and facilitate communication between corporate clients, the sales team, and internal departments.

Key Responsibilities:

• Provide administrative and clerical support to the Corporate Sales team.
• Prepare, format, and organize proposals, presentations, quotations, contracts, renewal documents, and client correspondence.
• Coordinate appointments, meetings, presentations, and follow-up activities with corporate clients and prospects.
• Maintain accurate client, prospect, contract, and sales activity records in the company’s CRM system or relevant databases.
• Monitor submission deadlines, proposal status, contract renewals, and outstanding client requirements.
• Assist the sales team with client onboarding and ensure that required documents are complete and submitted to the appropriate internal departments.
• Coordinate with operations, finance, customer service, claims, provider relations, and other departments to support client requirements.
• Respond to routine client enquiries professionally and direct more complex matters to the appropriate team member.
• Maintain organized electronic and physical filing systems for contracts, proposals, client records, and other sales documents.
• Support the planning and coordination of client meetings, corporate events, presentations, and business-development activities.
• Handle confidential company, client, and member information in accordance with applicable privacy policies and procedures.
• Perform other administrative duties assigned by the Corporate Sales Managers.

Qualifications and Experience

• Diploma in Business Administration, Marketing, Management, or a related field.
• Previous experience in an administrative, sales-support, customer‑service, or office‑coordination role is preferred.
• Experience in healthcare, insurance, managed care, employee benefits, or third‑party administration is an advantage.
• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, Outlook, and Teams.
• Strong written and verbal communication skills.
• Good numerical ability and attention to detail.