SALES ADMIN

3G PTE. LTD.; Singapore; On-site; SGD 29,000 - 38,000; Full time

Job summary

3G PTE. LTD. in Singapore is seeking a detail-oriented Sales Admin Assistant to support the sales team with daily administrative operations, order processing, and documentation.

You will handle quotations, orders, invoices, and coordinate with customers, suppliers and internal departments, ensuring accurate records and timely communications.

The ideal candidate has a minimum GCE/O-Level or equivalent and proficiency in Excel, Word and Outlook, with strong organizational and team skills.

Qualifications

• Experience supporting a sales team or office operations is preferred.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office with excellent data entry accuracy.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Provide administrative support to the sales team and management.
• Prepare quotations, sales orders, invoices, and other sales documents.
• Process customer orders and monitor status, deliveries and payments.
• Maintain customer records and filing systems.
• Coordinate with customers, suppliers and internal teams.
• Assist in sales reports and monthly summaries.
• Coordinate with warehouse, logistics and accounts to ensure order fulfilment.
• Perform general admin duties as assigned.

Skills

Administrative support

Customer service

Data entry

Detail-oriented

Education

GCE/O-Level or equivalent

Tools

Excel

Word

Outlook

Job description

Job Description

We are looking for a detail-oriented and organised Sales Admin Assistant to support our sales team in daily administrative operations, customer coordination, order processing and documentation. The successful candidate should be comfortable handling multiple tasks, maintaining accurate records and communicating professionally with customers and internal departments.

Key Responsibilities

• Provide administrative support to the sales team and management.
• Prepare quotations, sales orders, invoices, delivery orders and other sales-related documents.
• Process customer orders and follow up on order status, deliveries and outstanding payments.
• Maintain accurate customer records, sales databases and filing systems.
• Respond to customer enquiries and coordinate with customers, suppliers and internal departments.
• Assist in preparing sales reports, data entry and monthly sales summaries.
• Coordinate with the warehouse, logistics and accounts departments to ensure smooth order fulfilment.
• Monitor outstanding orders and follow up on pending documentation.
• Perform general administrative duties and other reasonable work-related tasks assigned by the supervisor.

Job Requirements

• Minimum GCE N-Level, O-Level, NITEC or equivalent qualification; relevant experience will be considered.
• Proficient in Microsoft Office applications, particularly Excel, Word and Outlook.
• Good organisational skills with strong attention to detail and accuracy.
• Good written and verbal communication skills relevant to customer service and administrative duties.
• Able to manage multiple tasks, meet deadlines and work independently as well as in a team.
• Responsible, willing to learn and able to maintain confidentiality when handling company and customer information.
• Previous experience in sales administration, order processing or general office administration is an advantage but not essential.