Renovation Project Admin & Operations Specialist

ROYAL BUILDERS PRIVATE LIMITED; Singapore; On-site; SGD 22,000 - 28,000; Full time

Job summary

Royal Builders Pte Ltd in Singapore is seeking a Project Admin & Operations Executive to support renovation operations and ensure all administrative and project matters are followed through from start to finish.

The role suits an organised, independent and meticulous individual who can take ownership, coordinate client and supplier communications, prepare quotations and keep accurate records while meeting deadlines in a fast-paced SME environment.

Qualifications

• Singaporean / PR preferred
• 1–2 years of administrative, operations or project coordination experience preferred
• Renovation / construction / interior design experience will be an advantage
• Proficient with Microsoft Word, Excel, Google Drive and other online systems
• Good written and verbal communication skills
• Strong organisational and follow-up skills
• Able to multitask and prioritise independently
• Meticulous with documentation and record keeping
• Able to communicate with clients, suppliers and subcontractors
• Able to work in a fast-paced SME environment

Responsibilities

• Manage and update client and project records
• Coordinate project schedules, site appointments, installations and other operational arrangements
• Follow up with clients on outstanding documents, approvals and payments
• Prepare and issue quotations, invoices, payment requests and other project-related documents
• Monitor payment schedules and follow up on collections before and after installation
• Coordinate with sales staff, designers, installers, subcontractors and management
• Maintain proper filing of project documents, payment receipts and expenses
• Ensure Purchase Orders are properly raised and supporting documents are filed
• Organise supplier/subcontractor invoices, tax invoices and payment proofs
• Update project progress, installation dates and client requirements
• Assist with customer enquiries and ensure matters are followed up promptly
• Prepare basic weekly administrative and operational reports
• Support management with general administrative and operational duties
• Ensure assigned tasks are completed accurately and within deadlines

Skills

Organised

Multitasking

Attention to detail

Communication skills

MS Word & Excel

Record keeping

Client coordination

Independent worker

Tools

Microsoft Word

Microsoft Excel

Google Drive

Job description

Royal Builders Pte Ltd in Singapore is seeking a Project Admin & Operations Executive to support renovation operations and ensure all administrative and project matters are followed through from start to finish.

The role suits an organised, independent and meticulous individual who can take ownership, coordinate client and supplier communications, prepare quotations and keep accurate records while meeting deadlines in a fast-paced SME environment.