Remote Facilities Coordinator — Scheduling & Procurement

Jones Lang LaSalle Incorporated; Singapore; Remote; SGD 42,000 - 60,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a proactive Facilities Coordinator to join our Singapore operations. You will coordinate daily facilities tasks, assign jobs to engineers and service professionals, and manage data in Corrigo, SharePoint, and procurement systems.

This role requires keen organisation, strong communication, and the ability to multitask in a fast-paced environment while ensuring service delivery excellence and compliance across projects.

Qualifications

• High level of organisation and attention to detail.
• Strong communication skills, both oral and written.
• Ability to prioritise tasks and manage time efficiently.
• Experience using Corrigo and other software applications.
• Experience coordinating jobs or managing service professionals.
• Familiarity with procurement processes and raising purchase orders.
• Ability to multitask in a fast-paced environment.
• Strong problem-solving abilities and the ability to handle customer inquiries.
• Working knowledge of Microsoft Office.
• Knowledge of compliance and regulatory requirements.
• Good understanding of Service Delivery and customer liaison.

Responsibilities

• Inputting updates onto data collection systems and emailing service professionals for calls or quotations.
• Raising Purchase Order Requests (POR) for materials and planned jobs.
• Creating proposals on Corrigo with pricing and attaching documents.
• Addressing customer queries via phone, email, or Corrigo; following up with service pros.
• Booking subcontractors onto job sites and ensuring availability.
• Inputting all job bookings onto a shared calendar for scheduling.
• Closing Work Orders on Corrigo after completion and documenting outcomes.
• Creating and organizing folders on SharePoint for filing.
• Raising remedial actions or follow-ups after service visits to ensure satisfaction.
• Ensuring all compliance documents are stored per guidelines.

Skills

Organisation

Communication

Time management

Microsoft Office

Procurement

Multitasking

Customer liaison

Tools

Corrigo

SharePoint

Job description

Jones Lang LaSalle Incorporated is seeking a proactive Facilities Coordinator to join our Singapore operations. You will coordinate daily facilities tasks, assign jobs to engineers and service professionals, and manage data in Corrigo, SharePoint, and procurement systems.

This role requires keen organisation, strong communication, and the ability to multitask in a fast-paced environment while ensuring service delivery excellence and compliance across projects.