Senior Facilities Coordinator - On-Site & Budget Expert

Jones Lang LaSalle Incorporated; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Senior Facilities Coordinator to lead day-to-day client activities at a Singapore site. You will manage budgets, maintenance, contract services and helpdesk support as the on-site liaison for stakeholders.

The role covers reception, admin duties, facilities services, EHS compliance and people management. Strong customer service, budgeting and MS Office skills are essential for success.

Qualifications

• Previous facilities experience in a corporate environment.
• Strong customer service focus.
• Strong PC literacy and proven ability to manage daily activities using various systems, including the internet and email functions; Word, Excel, PowerPoint skills.
• Financial Management/Budget Experience.
• Evidence of problem-solving skills – capacity to deal with ambiguity and solve complex problems effectively.

Responsibilities

• Relief Reception Duties: greet visitors, staff and candidates; respond to emails; post schedules and notices; other duties as assigned by supervisor.
• Administrative Duties: word processing, spreadsheets, publications, signage; liaison between staff and facilities; maintain employee databases; coordinate IT seating and onboarding; verify invoicing; monthly reporting.
• Facilities Services: manage office supplies and inventories; coordinate vendors; ensure KPI targets; moves/adds/changes; preventative maintenance; risk/compliance.
• EHS: comply with EHS arrangements; report incidents; inspections and remediation; vendor inductions; safety coordination with Corporate Security.
• People Management: coach and develop team; maintain morale; foster teamwork and excellence; mentor training and development.

Skills

Customer service

Facilities experience

MS Office (Word/Excel/PowerPoint)

Budgeting

Problem solving

Communication

Tools

MS Office Suite

Job description

Jones Lang LaSalle Incorporated is seeking a Senior Facilities Coordinator to lead day-to-day client activities at a Singapore site. You will manage budgets, maintenance, contract services and helpdesk support as the on-site liaison for stakeholders.

The role covers reception, admin duties, facilities services, EHS compliance and people management. Strong customer service, budgeting and MS Office skills are essential for success.