Regulatory Affairs Assistant (Contract)

Zuellig Pharma; Singapore; On-site; SGD 31,000 - 51,000; Full time

Job summary

Zuellig Pharma in Singapore is seeking a Regulatory Affairs Administrative professional to support licensing, records, and billing processes within the Regulatory Affairs team.

You will maintain licensing information in SAP, monitor expiry dates, and assist with PQC and AE reporting, ensuring compliance across regulatory activities.

A Diploma in Business Administration or Life Sciences with strong Excel skills is preferred; SAP experience is advantageous for this role.

Qualifications

• Diploma in Business Administration, Life Sciences, or related field.
• Proficient in Microsoft Office, particularly Excel.
• Good communication and interpersonal skills.
• High level of integrity and attention to detail.

Responsibilities

• Maintain and update licensing information and status in SAP.
• Monitor licenses and ensure regulatory records are accurate.
• Generate and review monthly reports on licenses nearing expiry.
• Support CD order and invoice processing in line with regulations.
• Maintain HSA permit applications.
• Log and track PQC and AE reports.
• Maintain regulatory and pharmacovigilance records for audits.
• Assist with regulatory billing and fee tracking.
• Provide admin support to Regulatory Affairs team.
• Assist with ad-hoc regulatory activities and projects.

Skills

Excel

MS Office

Communication

Attention to detail

Integrity

Education

Diploma in Business Administration

Diploma in Life Sciences

Related field diploma

Tools

SAP

Job description

Zuellig Pharma is a leading healthcare solutions company in Asia, and our purpose is to make healthcare more accessible to the communities we serve. We provide world-class distribution, digital, and commercial services to support the growing healthcare needs in this region.

The company was started a hundred years ago and has grown to become a multibillion-dollar business covering 17 markets with over 12,000 employees. Our people serve more than 200,000 medical facilities and work with over 450 clients, including the top 20 pharmaceutical companies in the world.

What You'll Do

• Maintain and update therapeutic product licensing information and status in SAP.
• Monitor product licenses and ensure regulatory records are accurate and up to date.
• Generate and review monthly reports on products approaching license expiry.
• Support Controlled Drug (CD) order and invoice processing in accordance with statutory requirements.
• Maintain and track Health Science Authority (HSA) permit applications.
• Assist with logging and tracking Product Quality Complaints (PQC) and Adverse Event (AE) reports.
• Maintain accurate regulatory and pharmacovigilance records to support reconciliation and audit requirements.
• Support regulatory billing, invoice processing, and fee tracking.
• Provide general administrative and operational support to the Regulatory Affairs team.
• Assist with ad-hoc regulatory activities and departmental projects as required.

Must-Have

• Diploma in Business Administration, Life Sciences, or a related field
• Proficient in Microsoft Office, particularly Excel.
• Good communication and interpersonal skills, with the ability to provide effective support to the team.
• High level of integrity, responsibility, and attention to detail.

Advantage To Have

• Experience or familiarity with SAP system.

What We Offer

• We are committed to fostering an inclusive environment where our employees can learn, grow, and achieve shared success.
• We champion diversity, equity, and inclusion, ensuring every individual feels valued, respected, and treated fairly.
• As a leading multi-market healthcare solutions provider, we empower our employees to gain comprehensive knowledge and expertise in the dynamic healthcare industry across the region.
• Enjoy the flexibility to effectively balance your work and personal life while taking charge of your career journey through our empowering growth opportunities.
• Our Total Rewards program is designed to support your overall well-being in every aspect.