Records Assistant | Jurong East

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 19,000 - 23,000; Full time

Job summary

BUSINESS EDGE PERSONNEL SERVICES PTE LTD in Singapore is seeking a Records/Inventory Assistant to develop an inventory of physical files for stocktake, appraisal, and transfer to CIM holdings for ongoing processing. You will support collection management and ensure proper storage of registry files.

The role involves performing quality checks on digitised images, conducting historical research, and developing resources guides to aid information discovery.

Qualifications

• Diploma or degree holder with good writing and speaking skills.
• Proficient in MS Word and Excel; able to perform basic formulas.
• Willing to carry up to 15kg and handle physical file movements.

Responsibilities

• Develop inventory of physical files for stocktake and return to holdings.
• Assist appraisal and accessioning of items to CIM holdings for processing.
• Support disposal decisions for duplicates or obsolete items.
• Conduct records appraisals with owners to value records for downstream processes.
• Perform QC on digitised images before ingestion into search systems.
• Assist with historical research and develop resources guides for discovery.

Skills

Written communication

Verbal communication

Physical stamina

Attention to detail

Education

Diploma/Degree Holder

Tools

MS Office (Word & Excel)

Job description

Job Scope

Development of an inventory list of these physical items to:

• Facilitate stocktake of physical files on long term loan for return to our physical holdings

• Facilitate appraisal of transferred items and accessioning selected ones to our physical holdings for use and inclusion to processing pipeline (e.g. digitisation)

• Enable decision-making for disposal of items that could be duplicate, un-usable or are superseded (i.e. past statutory retention).

Collection management

• Conduct records appraisals with records owners to ascertain values of records for inclusion to proper downstream processes

• Accession transfers from divisions into CIM’s holdings and update status of holdings to ensure accountability of registry files

• Ensure the proper storage and preservation of official registry file

Contribute to Information Discovery

• Perform quality checks (QC) on digitised images before ingesting the images to our search systems

• Conduct historical research on the organisation

• Develop Resources Guides on our holdings/collections for information discovery.

Requirements

• Diploma/Degree Holders
• Able to converse and write effectively
• Proficient with MS office applications such as Word, Excel etc.
• Comfortable carrying load of estimated 15kg at a time.
• Ability to apply simple excel formulas is a bonus.

Contract Duration: 12 months (01/10/2026 to 30/09/2027)

Working Arrangement:
Monday to Friday: 8.30am to 6.00pm

Location: Jurong East

Salary: Either $14 or $17 per hour (Commensurate with experience and qualifications)
(approximately $2,576–$3,128 per full month of service). Salary will be pro-rated accordingly based on the actual service period.

EA License No.: 96C4864
Reg. No.: R26161270 JOEY TAY YI TING