Associate, Records Management

A*STAR - Agency for Science, Technology and Research; Singapore; On-site; SGD 33,480 - 55,800; Full time

Job summary

A*STAR - Agency for Science, Technology and Research is looking for an Associate in Records Management. The role involves organizing and maintaining records in various formats, ensuring compliance with organizational policies and statutory requirements.

Ideal candidates should possess a Diploma in relevant fields and have 1-2 years of experience or relevant internship experience. You will be provided comprehensive training and work collaboratively in an energetic environment.

Qualifications

• Minimum Diploma in relevant disciplines; applicants from other disciplines welcome.
• 1–2 years of experience in records management or information governance.
• Proficient in organizing and classifying records of all formats.

Responsibilities

• Organize, classify, and maintain records in accordance with A*STAR policies.
• Monitor and track inventory of physical files with classified records.
• Respond to internal requests for information promptly.

Skills

Records management

Information governance

MS Office proficiency

Confidential data management

Team collaboration

Education

Diploma in Information Management, Library Science, or Business Administration

Tools

Electronic records systems

Job description

We seek an energetic and dynamic individual to support the development and maintenance of A*STAR’s document archive, ensuring timely access to information and the development of a robust knowledge base, while supporting the implementation and maintenance of records management systems that comply with statutory requirements, organizational policies, and IM4L standards.

Job Title: Associate (Records Management)

Job Responsibilities

• Organise, classify, and maintain records in all formats in accordance with A*STAR policies and SOPs as well as IM4L and other relevant regulatory compliance standards.
• Monitor and track inventory of physical files containing classified records and facilitate the timely retrieval and transfer of such records while ensuring proper access controls are in place.
• Assist in monitoring adherence to records management policies, regulations, and retention schedules.
• Ensure accuracy and completeness of records through regular audits and updates.
• Provide administrative and operational support for records-related initiatives, including digitisation and system upgrades, billing and invoicing, outreach and engagement, etc.
• Respond to internal requests for information promptly and professionally.

Requirements

• Minimum Diploma in Information Management, Library Science, Business Administration, or a related discipline; applicants from other disciplines and fresh graduates are also welcome to apply as comprehensive training will be provided.
• At least 1–2 years of experience in records management, information governance, or administrative support (fresh graduates with relevant internship experience may be considered).
• Ensures accuracy in record classification and data entry for records of all formats i.e. digital physical, media, audio, etc.
• Understands and applies IM4L as well as all other relevant statutory and regulatory requirements.
• Structures and categorises records for quick access.
• Proficient with electronic records systems and MS Office.
• Communicates professionally with customers and stakeholders.
• Manages confidential data responsibly.
• Works well in teams and supports group objectives.
• Adapts quickly to process and technology changes.