Administrative Assistant (Receptionist)

JIN LI INDUSTRIAL INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

JIN LI INDUSTRIAL INTERNATIONAL PTE. LTD. is seeking an administrative professional to manage our reception area and support daily office operations in Singapore. This role handles inquiries, procurement, travel arrangements, and onboarding processes for new staff.

You will liaise with vendors, coordinate meetings, and assist IT with setup and software installation. Strong English and Mandarin skills are essential for effective communication across teams.

Qualifications

• 1–3 years of relevant experience in administration, reception or office support.
• Proficient in written and spoken English and Mandarin.
• Familiar with administrative processes and general office practices in Singapore.

Responsibilities

• Manage the reception area and handle administrative procurement and office upkeep.
• Handle calls, emails, couriers and deliveries; coordinate meeting room bookings and filing.
• Liaise with building management, vendors and service providers on office matters.
• Assist with travel and accommodation arrangements when required.
• Support new employee onboarding and office access arrangements.
• Assist IT to prepare laptops and set up computers and software for the teams.
• Support internal and external functions and staff events.
• Coordinate with Shanghai administrative department to share policies and information.
• Perform other ad-hoc administrative duties as required.

Skills

Organizational skills

Multitasking

Problem solving

English proficiency

Mandarin proficiency

Education

Diploma or equivalent qualification

Tools

Microsoft Office

Job description

Key Responsibilities

• Manage the reception area, handle administrative procurement and maintain the office environment to ensure smooth daily operations
• Handle incoming calls, emails, couriers and deliveries, as well as meeting room bookings and arrangements. Maintain proper filing and administrative records
• Liaise with building management, vendors and service providers on office related matters
• Assist with travel and accommodation arrangements when required
• Support new employee onboarding and office access arrangements
• Support IT to prepare laptops for the teams or any other tasks that need to be performed for the office, set up computers and install software
• Support both internal and external functions, assist with company events and staff activities.
• Maintain close coordination with the administrative department in the Shanghai office to ensure proper sharing and communication of information and policies
• Perform other ad-hoc administrative duties and other supportive roles as required

Requirements

• Diploma or equivalent qualification and above
• Minimum 1–3 years of relevant experience in administration, reception or office support
• Proficient in written and spoken English and Mandarin
• Familiar with administrative processes and general office practices in Singapore
• Strong organizational, well organized, multitasking and problem-solving skills with good attention to detail.
• Able to work effectively in a fast paced and dynamic environment and adapt to changing priorities.
• Proficient in Microsoft Office applications.
• Able to work independently as well as part of a team.