Front Desk & Office Operations Coordinator

D. E. SHAW & CO. (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

D. E. Shaw & Co. (Singapore) Pte.

Ltd. is seeking a receptionist to join its office administration team in Singapore. You will be the front-of-house presence, greeting guests, directing calls, handling mail, and ensuring a welcoming, professional environment for staff and visitors. You will oversee meeting room scheduling, prepare refreshments, maintain common areas, support expense claims and travel logistics, and coordinate with building management.

Qualifications

• Minimum 3 years of experience in a front-desk, receptionist, administrative, or customer-facing role.
• Excellent communication skills and a warm, professional demeanor.
• Proficiency with Microsoft Outlook, Word, and Excel; willingness to experiment with AI tooling.

Responsibilities

• Greet guests, clients, and candidates at the front desk and manage calls and mail.
• Oversee meeting room scheduling and readiness, prepare refreshments, and host visitors.
• Maintain pantry and common areas, ensuring cleanliness and presentability.
• Provide administrative support including expense claims, documents, and meeting materials.
• Coordinate with building management and vendors on office maintenance; assist onboarding for new joiners.

Skills

Front-desk experience

Excellent communication

People-facing

Willingness to experiment with AI

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

D. E. Shaw & Co. (Singapore) Pte.

Ltd. is seeking a receptionist to join its office administration team in Singapore. You will be the front-of-house presence, greeting guests, directing calls, handling mail, and ensuring a welcoming, professional environment for staff and visitors. You will oversee meeting room scheduling, prepare refreshments, maintain common areas, support expense claims and travel logistics, and coordinate with building management.