Receptionist (Singapore)

D. E. SHAW & CO. (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

D. E. Shaw & Co. (Singapore) Pte.

Ltd. is seeking a receptionist to join its office administration team in Singapore. You will be the front-of-house presence, greeting guests, directing calls, handling mail, and ensuring a welcoming, professional environment for staff and visitors. You will oversee meeting room scheduling, prepare refreshments, maintain common areas, support expense claims and travel logistics, and coordinate with building management.

Qualifications

• Minimum 3 years of experience in a front-desk, receptionist, administrative, or customer-facing role.
• Excellent communication skills and a warm, professional demeanor.
• Proficiency with Microsoft Outlook, Word, and Excel; willingness to experiment with AI tooling.

Responsibilities

• Greet guests, clients, and candidates at the front desk and manage calls and mail.
• Oversee meeting room scheduling and readiness, prepare refreshments, and host visitors.
• Maintain pantry and common areas, ensuring cleanliness and presentability.
• Provide administrative support including expense claims, documents, and meeting materials.
• Coordinate with building management and vendors on office maintenance; assist onboarding for new joiners.

Skills

Front-desk experience

Excellent communication

People-facing

Willingness to experiment with AI

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

The D. E. Shaw group seeks a receptionist to join its office administration team. This team is responsible for creating a welcoming and professional environment for staff and visitors, while supporting the smooth operation of the office. The role offers the opportunity to be the primary front-of-house presence and contribute to a collaborative and collegial workplace.

What you'll do day-to-day

• Serve as the main point of contact at the front desk by greeting guests, clients, and candidates, answering and directing calls, and managing incoming and outgoing mail and packages.
• Oversee meeting room scheduling and readiness, prepare refreshments, and help host visitors.
• Maintain pantry supplies and snacks, and ensure common areas—including the lounge, wellness room, and visitor desks—are clean and presentable, along with general facility upkeep as needed.
• Provide administrative support, including assisting with expense claims, preparing documents and meeting materials, and coordinating team travel logistics.
• Liaise with building management and vendors on office maintenance, coordinate access and onboarding for new joiners and visitors, and help organize office events and social activities.

What we're looking for

• At least three years of experience in a front-desk, receptionist, administrative, or customer-facing role.
• A warm and professional demeanor, excellent communication skills, and a genuine interest in people-facing work.
• Familiarity with Microsoft Outlook, Word, and Excel, along with curiosity about—and willingness to experiment with—emerging AI tooling.
• Keen organizational skills, attention to detail, and a positive, hands-on approach to a wide range of tasks as the office grows and responsibilities evolve.
• Maturity and discretion in handling sensitive information and high-profile visitors.
• Background in hospitality, private banking, law firm, or professional services is a plus, as is prior experience supporting teams with travel, expenses, or scheduling.
• Proficiency in Mandarin is preferred, as the role involves interacting with regional Mandarin-speaking colleagues and stakeholders.