Receptionist (School Environment)

SUNNYHILL ACE PTE. LTD.; Singapore; On-site; SGD 27,000 - 42,000; Full time

Job summary

SunnyHill ACE PTE. LTD. in Singapore seeks an Administrative Assistant to support bulk printing operations, manage the school's reception desk, and handle daily office tasks.

You will welcome visitors, answer calls, and assist with mail and deliveries in a fast-paced school environment. The role requires at least 1 year of experience with high-speed printers and reception duties within a school, plus strong English communication and bilingual ability in a second language (Mandarin, Malay, or

Qualifications

• Experience mandatory: Minimum 1 year handling high-speed multifunction printer (MFP) systems for bulk operations.
• Experience mandatory: Minimum 1 year manning reception counters in a school environment.
• Fluent English communication with bilingual ability in English and a second language (Mandarin, Malay, or Tamil).
• Competent in basic computer operations and administration systems.

Responsibilities

• Bulk Printing Operations: Support staff administrative needs by handling large-scale photocopying and document distribution using high-speed MFPs.
• Reception & Frontline Counter: Greet and welcome visitors as the first point of contact.
• Call Management: Answer, screen, and forward incoming calls appropriately.
• Visitor Queries: Provide accurate general information to walk-in visitors and on the phone.
• Mail & Deliveries: Sort and handle mail packages and vendor deliveries.
• Student Care: Attend to students who feel unwell or need permission to leave during school hours.
• Ad-hoc Duties: Perform general administrative tasks designated by School Leaders or Administration Managers.

Skills

Reception duties

English communication

Education

GCE 'N' Level certificate

Tools

MFP operations

Job description

Key Duties:

• Bulk Printing Operations: Support staff administrative needs by handling large-scale photocopying and document distribution using high-speed multifunction printers (MFP).
• Reception & Frontline Counter: Greet and welcome visitors warmly as the first point of contact.
• Call Management: Answer, screen, and forward incoming telephone calls appropriately.
• Visitor Queries: Provide accurate general information to walk-in visitors and over-the-phone enquiries.
• Mail & Deliveries: Sort and handle incoming/outgoing mail packages and vendor deliveries.
• Student Care: Attend to students who feel unwell or require permission to leave the school premises during school hours.
• Ad-hoc Duties: Execute general administrative assignments designated by School Leaders or Administration Managers.

Job Requirements

• Experience (Mandatory): Minimum 1 year of working experience managing high-speed multifunction printer (MFP) systems for bulk operations. Minimum 1 year of working experience manning reception counters specifically within a school environment.
• Educational Background: Minimum of a GCE 'N' Level certificate or equivalent academic credentials.
• Language Capabilities: Exceptional communication skills in English. Must be bilingual in English and a second language (Mandarin, Malay, or Tamil) to effectively communicate with diverse stakeholders.
• Technical Proficiency: Competent in basic computer operations and administration systems.

Working Hours & Location

• Working Hours: Monday to Friday, 7:00 AM to 4:00 PM (Includes a 30-minute lunch break) (p. 12). Note: Occasional adjustment to an 8:00 AM to 5:00 PM shift may be requested based on operational needs (p. 12).
• Rest Days: Saturdays, Sundays, and all gazetted Public Holidays (pp. 14-15).