Receptionist |School |Ang mo kio

WSH EXPERTS PTE. LTD.; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

WSH EXPERTS PTE. LTD. is seeking a Front Desk/General Office staff to maintain a neat reception area, assist visitors and students, and support staff in a busy school setting.

You will handle sickbay assistance, messaging, mail distribution, and record-keeping, while coordinating with teachers and leaders. The role requires reliability, multi-tasking, and teamwork; familiarity with emergency protocols is preferred.

Qualifications

• Excellent communication and professional presentation.
• Experience in reception or admin roles preferred.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Maintain a neat reception or counter service area.
• Greet and assist visitors professionally in person or over the phone.
• Attend to unwell students with basic care and record keeping.
• Handle mails, documents, and dissemination to staff and students.
• Maintain records of lost and found, key issuance, and spare uniforms.
• Assist with administrative tasks and support staff during peak periods.
• Follow emergency protocols and collaborate with Admin Manager.

Skills

Greet visitors

Communication skills

Record keeping

Multi-tasking

Team collaboration

Job description

Front Desk – General Office Duties:

• Maintain a neat and organised reception or counter service area
• Greet and assist all visitors (including students, parents, staff, guests, and suppliers) professionally, whether in person or over the phone.Take accurate messages and direct individuals to the appropriate staff members or locations as necessary.
• Attend to sick or injured students by:
  • Assisting unwell student to the sickbay,
  • Providing basic care and supervision,
  • Maintaining sickbay cleanliness and student injury records,
  • Processing early dismissals for unwell students, and
  • Contacting parents or guardians when required.
• Manage the recordings of lost and found items, spare uniforms, and record cash found.
• Handle incoming/outgoing mails and assist with dissemination of documents to students/parents
• Maintain proper record of key issuance to students and contractors

Administrative and Operational Support:

• Update and maintain staff contact list and movement chart for dissemination and to be displayed outside HOD and Staff Rooms.
• Assist with updating of pigeonholes in the General Office and outside HOD and Staff Rooms on a monthly basis.
• Assist to prepare and issue letters or certificates for student-related matters
• Notify teachers of their relief duties during school term
• Print and issue name tags for teachers/visitors
• Some knowledge and adherence to emergency protocols.
• Support administrative staff during peak periods
• Other duties such as track bus bookings, booking of facilities, photocopying, filing, scanning, data-entry, etc. whenever assigned.
• The job scope will be reviewed periodically as part of overall resource planning and deployment. Additional duties may be assigned by the Admin Manager and School Leaders as necessary. The deployed personnel must be adaptable, willing to multi-task, and able to work both independently and as part of a team.