Receptionist cum Admin Executive

Reolink Technology Pte. Ltd.; Singapore; On-site; SGD 31,000 - 47,000; Full time

Benefits offered by this job

Medical Benefits Provided

Yearly Bonus

Performance Bonus

5 Work Days Per Week

Office Near Tai Seng MRT, Singapore

Job summary

Reolink Technology Pte. Ltd. in Singapore is seeking a Receptionist cum Admin Executive to manage the front desk, welcome visitors, and handle daily administrative tasks that keep the office running smoothly.

You will oversee facilities, budgets, corporate accommodation for staff, procurement, pantry stock, meeting room bookings, vendor liaison, and events, while supporting HR and management.

The role offers five work days per week, medical benefits, and potential yearly and performance bonuses.

Responsibilities

• To manage front-desk operations, including welcoming visitors, and provide ad-hoc operational support to HR and management.
• Serve as primary front-desk contact and coordinate security onboarding/offboarding with building management.
• Handle daily admin tasks including document distribution, filing, and accurate data entry.
• Manage office budgets, expense records, and keep operation logs using MS Excel and SharePoint.
• Manage company-leased residential condominiums (3 units, potential expansion to 4-5) and liaise with property agents.
• Oversee move-in/move-out logistics for short-term external staff stays.
• Coordinate professional cleaning, maintenance, and procurement for all units.
• Oversee inventory management and procurement of office stationery, equipment, and supplies.
• Restock and manage inventory across two office pantries with beverages and consumables.
• Manage central meeting room bookings, setups, and scheduling to avoid overlaps.
• Organize hospitality for internal meetings and external visitors (bankers, trainers, auditors).
• Assist HR with planning and executing internal events and staff engagements.
• Act as the primary contact for building management, landlords, and external vendors.
• Oversee routine office maintenance, repairs, safety protocols, and facility upkeep.
• Complete additional administrative duties as assigned by supervisors or management.

Job description

• Receptionist cum Admin Executive
• 5 Work Days Per Week
• Office Near Tai Seng MRT, Singapore
• Medical Benefits Provided
• Entitled to Yearly Bonus & Performance Bonus

Job Purpose:

• To manage front-desk operations, daily administrative processes, office facilities, and corporate accommodation, while providing ad-hoc operational support to the HR department and management

Front-Desk Operations & Guest Relations

• Serve as the primary point of contact at the front desk, professionally receiving and welcoming all visitors, clients, candidates, and external legal counsel.
• Coordinate with building management on security registration, onboarding pass issuance, and offboarding exit access for employees.

Office Administration & Financial Tracking

• Handle daily administrative tasks, including incoming / outgoing document distribution, filing, and precise data entry
• Manage and track office administrative budgets, expense records, and operational logs using MS Excel and SharePoint.

Corporate Accommodation Management

• Manage company-leased residential condominiums (currently 3 units, with potential expansion to 4-5 units) while dealing with existing property agent
• Oversee move-in and move-out logistics for short-term external staff stays.
• Coordinate professional cleaning services, regular maintenance, and household / furniture procurement for all units.

Procurement & Pantry Management

• Oversee inventory management and timely procurement of office stationery, equipment, and general supplies.
• Restock and manage inventory across two office pantries, including refreshments, beverages, and consumables.

Meeting & Event Coordination

• Manage central meeting room bookings, room setups, and scheduling to avoid overlaps.
• Organize hospitality arrangements (beverages, catering, hardware setup) for internal meetings and high-profile external visitors (e.g., bankers, trainers, auditors).
• Assist the HR department in planning, organizing, and executing internal company events, staff engagement activities, and off-site meetings.

Facilities Management & Vendor Liaison

• Act as the primary point of contact for building management, landlords, and external service vendors.
• Oversee routine office maintenance, repairs, workplace safety protocols, and physical facility upkeep.

Others

• Complete additional administrative duties and support tasks assigned by supervisors or management.