Receptionist cum Admin Executive

Reolink; Singapore; On-site; SGD 33,000 - 51,000; Full time

Benefits offered by this job

5 Work Days Per Week

Medical Benefits Provided

Entitled to Yearly Bonus & Performance

Job summary

Reolink is seeking an organized Front Desk & Office Administrator to manage front-desk operations, visitor reception, and daily administrative tasks at our Singapore office. This role supports HR and management with facilities, procurement, and event planning.

You will handle mailbox and filing, coordinate security and access, maintain office supplies, and assist with meetings, catering, and vendor liaison, ensuring smooth operations and a welcoming environment for staff and guests.

Qualifications

• Front-desk operations and visitor reception experience.
• Strong administrative and data-entry skills.
• Proficiency with MS Excel and SharePoint.
• Budget management and expense tracking.
• Excellent organizational and coordinating abilities.

Responsibilities

• Serve as primary front-desk contact, welcoming visitors and clients.
• Coordinate security registration, pass issuance, and access control.
• Handle daily admin tasks, document distribution, filing, and data entry.
• Manage office budgets and maintain operational logs.
• Oversee corporate accommodation and housekeeping coordination.
• Organize meeting room bookings and hospitality for events.
• Assist HR with events and staff engagement activities.
• Coordinate with building management and external vendors.
• Oversee office maintenance and safety procedures.

Skills

Front-desk operations

Visitor reception

Administrative tasks

Data entry

Budgeting

MS Excel

SharePoint

Guest relations

Coordination

Tools

MS Excel

SharePoint

Job description

Reolink, a leader in intelligent visual technology for homes and businesses, was founded in 2009 by a group of engineers with a strong commitment to and passion for smarter security solutions. Our products are now trusted by millions of users across more than 110 countries and regions worldwide. Building on this trust, we continue expanding our presence and bringing our innovations to more markets around the globe. Reolink remains committed to delivering advanced, reliable, and user‑centric solutions that empower people to protect what matters most.

• 5 Work Days Per Week
• Medical Benefits Provided
• Entitled to Yearly Bonus & Performance Bonus

Job Purpose:

• To manage front-desk operations, daily administrative processes, office facilities, and corporate accommodation, while providing ad-hoc operational support to the HR department and management

Front-Desk Operations & Guest Relations

• Serve as the primary point of contact at the front desk, professionally receiving and welcoming all visitors, clients, candidates, and external legal counsel.
• Coordinate with building management on security registration, onboarding pass issuance, and offboarding exit access for employees.
• Handle daily administrative tasks, including incoming / outgoing document distribution, filing, and precise data entry
• Manage and track office administrative budgets, expense records, and operational logs using MS Excel and SharePoint.

Corporate Accommodation Management

• Manage company-leased residential condominiums (currently 3 units, with potential expansion to 4–5 units) while dealing with existing property agent
• Oversee move-in and move-out logistics for short-term external staff stays.
• Coordinate professional cleaning services, regular maintenance, and household / furniture procurement for all units.

Procurement & Pantry Management

• Oversee inventory management and timely procurement of office stationery, equipment, and general supplies.
• Restock and manage inventory across two office pantries, including refreshments, beverages, and consumables.

Meeting & Event Coordination

• Manage central meeting room bookings, room setups, and scheduling to avoid overlaps.
• Organize hospitality arrangements (beverages, catering, hardware setup) for internal meetings and high-profile external visitors (e.g., bankers, trainers, auditors).
• Assist the HR department in planning, organizing, and executing internal company events, staff engagement activities, and off-site meetings.
• Act as the primary point of contact for building management, landlords, and external service vendors.
• Oversee routine office maintenance, repairs, workplace safety protocols, and physical facility upkeep.

Others

• Complete additional administrative duties and support tasks assigned by supervisors or management.