Receptionist (15C9A8C)

Referment; Singapore; On-site; SGD 28,000 - 40,000; Full time

Job summary

Referment is seeking a Receptionist to become the primary front-of-house presence in its Singapore office, creating a welcoming, professional experience for visitors and colleagues while keeping the office organised and running smoothly.

This role combines reception, facilities coordination and practical team support. Mandarin is preferred as the role interacts with regional Mandarin-speaking colleagues and stakeholders.

Qualifications

• At least three years’ experience in reception or customer-facing role.
• Warm, professional manner with clear communication.
• Strong organisation and attention to detail.
• Proficiency with Microsoft Outlook, Word and Excel.
• Ability to handle confidential information with discretion.

Responsibilities

• Welcome guests, clients and candidates, manage calls, and coordinate mail and packages.
• Manage meeting-room bookings and readiness, prepare refreshments and host visitors.
• Maintain shared spaces and pantry, liaise with building management and vendors.
• Support expenses, documents, meeting materials and travel coordination.
• Arrange onboarding logistics for new joiners and visitors, assist with office events.

Skills

Customer facing

Communication

Organisation

Attention to detail

Microsoft Outlook

Microsoft Word

Microsoft Excel

AI tools

Discretion

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Referment is working with a global investment and technology firm looking for a Receptionist to become the primary front-of-house presence in its Singapore office. You’ll help create a welcoming, professional experience for visitors and colleagues while keeping the office organised and running smoothly.

This role combines reception, facilities coordination and practical team support. It would suit someone who enjoys being the person others rely on, can move confidently between planned tasks and unexpected requests, and handles sensitive interactions with maturity.

The Role

• Welcome guests, clients and candidates, manage calls, and coordinate incoming and outgoing mail and packages.
• Manage meeting-room bookings and readiness, prepare refreshments and support the hosting of visitors.
• Keep shared spaces and pantry supplies well maintained, working with building management and external vendors when facilities issues arise.
• Support the wider team with expenses, documents, meeting materials and travel coordination.
• Arrange access and onboarding logistics for new joiners and visitors, and help deliver office events and social activities.

What We’re Looking For

• At least three years’ experience in reception, front-desk administration or another customer-facing role.
• A warm, professional manner and clear communication skills.
• Strong organisation and attention to detail, with a hands‑on approach to varied office responsibilities.
• Good working knowledge of Microsoft Outlook, Word and Excel, plus an interest in learning emerging AI tools.
• The judgement and discretion to work with confidential information and senior visitors.

Experience in hospitality, private banking, a law firm or professional services would be useful, as would previous responsibility for travel, expenses or scheduling. Mandarin is preferred because the role interacts with regional Mandarin-speaking colleagues and stakeholders.

This could suit an experienced receptionist, office coordinator, guest-services professional or administrative assistant who wants a broad, people-facing remit in a professional environment.

#Referment