Receptionist (1 Year)

PERSOL; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

PERSOL is seeking a receptionist/facilities assistant in Singapore. The role is a fixed-term contract for 1 year, renewable depending on business needs, with working hours from Monday to Friday, 8–5 or 9–6, and locations at Kent Ridge & HarbourFront.

The successful candidate will greet visitors, handle calls, arrange events, manage office services, and ensure smooth daily operations while adhering to security and workplace procedures.

Responsibilities

• Greet visitors and manage reception duties with a friendly and professional demeanor.
• Answer switchboard/phone calls and coordinate communications within the building.
• Arrange and confirm recreational, dining, and business activities as requested.
• Manage workplace services including mail, office supplies, and onboarding.
• Address inquiries or complaints from employees, guests, and coworkers with customer-service focus.
• Organize on-site events, secure space, and handle setup/teardown and delivery of supplies.
• Follow security and emergency procedures and coordinate with relevant parties for safety.
• Coordinate with vendors supplying services or goods to the workplace.
• Explain information clearly to the team and follow manager directions.
• Apply existing procedures to solve straightforward problems with limited discretion.

Job description

Duration: 1 Year, renewable depending on business needs

Working hours: Mon to Fri 8-5pm/9-6pm

Location: Kent Ridge & HabourFront (Support 2 locations)

Job Description:

• First point of contact for all those entering the facility (receptionist duties 10%). Greet them with a friendly and welcoming demeanor.

  Issue visitor and parking passes and follow security protocols.

• Make a memorable first impression by answering the telephone in a professional manner. Create presentations and speak to various-sized groups.

• Arrange and confirm recreational, dining, and business activities on behalf of the requestor.

• Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services including mail, office supply services, and onboarding.

• Acknowledge inquiries or complaints from employees, guests, and co-workers. Provide solutions in a professional customer service-driven manner.

• Organize and manage on-site events. This includes securing event space, set up and tear down of the room, and delivery of supplies.

• Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building.

• Coordinate with vendors who supply services or goods to the workplace.

• Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager.

• Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

We regret that only shortlisted candidates will be notified.