Receptionist & Administrative Coordinator

ofi; Singapore; On-site; SGD 31,000 - 45,000; Full time

Job summary

ofi, located at Marina One, Singapore, seeks a proactive Receptionist & Administrative Coordinator to be the face of the office and support daily workplace operations. This role suits someone who enjoys interacting with people and coordinating multiple tasks to create a positive workplace experience.

The ideal candidate has 2-5 years of reception/office administration experience, strong communication skills, and proficiency in Microsoft Office.

Qualifications

• Diploma or equivalent qualification.
• 2-5 years' experience in reception, office administration, or workplace services.
• Strong communication and interpersonal skills.
• Well-organized, detail-oriented, and service-focused.
• Proficient in Microsoft Office applications.
• Able to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Manage front desk operations and maintain a welcoming reception area.
• Greet visitors, employees, and vendors professionally.
• Handle visitor registration, access passes, and incoming calls.
• Assist with workstation and meeting room bookings.
• Support office facilities and administrative activities.
• Manage mail, courier services, and document deliveries.
• Maintain office access records and issue employee, visitor, and temporary passes.
• Update company phone directories and administrative records.
• Welcome new hires and support onboarding administration.
• Coordinate access cards and mobile device issuance and recovery.
• Maintain mobile device inventory and asset records.
• Support employee exit processes and liaise with IT and relevant stakeholders.
• Support office events and employee engagement activities.
• Coordinate quarterly staff purchases and corporate gift inventory.
• Assist the Admin Team with operational and ad hoc projects.

Skills

Communication skills

Interpersonal skills

Organization

MS Office

Education

Diploma or equivalent qualification

Tools

MS Office (Word/Excel/PowerPoint)

Job description

Job Description

Location: Marina One, Singapore
Employment Type: Full-Time

We are looking for a proactive and customer-focused Receptionist & Administrative Coordinator to be the face of our office and support daily workplace operations. This role is ideal for someone who enjoys interacting with people, coordinating multiple activities, and creating a positive employee and visitor experience.

Key Responsibilities

Reception & Visitor Experience

• Manage front desk operations and maintain a welcoming reception area.
• Greet visitors, employees, and vendors professionally.
• Handle visitor registration, access passes, and incoming calls.
• Assist with workstation and meeting room bookings.

Office Administration & Operations

• Support office facilities and administrative activities.
• Manage mail, courier services, and document deliveries.
• Maintain office access records and issue employee, visitor, and temporary passes.
• Update company phone directories and administrative records.

Onboarding, Offboarding & Asset Management

• Welcome new hires and support onboarding administration.
• Coordinate access cards and mobile device issuance and recovery.
• Maintain mobile device inventory and asset records.
• Support employee exit processes and liaise with IT and relevant stakeholders.

Employee Engagement & Support

• Support office events and employee engagement activities.
• Coordinate quarterly staff purchases and corporate gift inventory.
• Assist the Admin Team with operational and ad hoc projects.

What We're Looking For

• Diploma or equivalent qualification.
• 2-5 years' experience in reception, office administration, or workplace services.
• Strong communication and interpersonal skills.
• Well-organized, detail-oriented, and service-focused.
• Proficient in Microsoft Office applications.
• Able to work independently and collaboratively in a fast-paced environment.

Why Join Us?

• Be a key contributor to a positive workplace experience.
• Enjoy a varied role covering reception, administration, and employee support.
• Work with a collaborative and supportive team.

If you're passionate about customer service, office operations, and creating a great workplace environment, we'd love to hear from you.