Reception & Office Operations Coordinator (1-Year Contract)

PERSOL; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

PERSOL Singapore is seeking an Office Administrator to support daily office operations, procurement, and reception duties at Bras Basah. The role requires a proactive, service-oriented approach and the ability to multitask in a busy work environment.

Reporting to the Office Administrator, you will assist with onboarding, meeting room coordination, guest registration, and event support, while maintaining a professional, organized workplace from Monday to Friday, 9am–6pm on a 1-year contract.

Qualifications

• Customer-focused and service-oriented
• Ability to multi-task with strong prioritization
• Calm and flexible under pressure
• Computer savvy; quick to learn new software and platforms

Responsibilities

• Oversee the reception counter, manage building and parking pass requests, and handle invoicing
• Welcome and register guests, notify the host, and guide visitors to the conference room when necessary
• Coordinate meeting room logistics, including setup and liaising with IT for technical support
• Collect, sort, and distribute incoming mail
• Assist with procurement of goods and services, including ordering and replenishing name cards, office supplies, and pantry essentials
• Coordinate with the office cleaner to maintain cleanliness and a well-organized workspace
• Ensure the availability of stationery and pantry consumables
• Facilitate new joiner onboarding, including badge applications and other necessary arrangements
• Oversee daily office operations to ensure a professional, organized, and smoothly functioning workplace
• Provide administrative support to Business Units as needed
• Execute tasks assigned by the Office Administrator efficiently and in a timely manner
• Support Office Administrator in event planning

Job description

PERSOL Singapore is seeking an Office Administrator to support daily office operations, procurement, and reception duties at Bras Basah. The role requires a proactive, service-oriented approach and the ability to multitask in a busy work environment.

Reporting to the Office Administrator, you will assist with onboarding, meeting room coordination, guest registration, and event support, while maintaining a professional, organized workplace from Monday to Friday, 9am–6pm on a 1-year contract.